Billing & AR Specialist (Temporary) — Fast Invoicing & Payments

W; Plantsville (CT); On-site; USD 28,000 - 41,000; Full time

Job summary

W&M Fire Protection, part of the Davis-Ulmer family, seeks a Billing and AR Specialist (Temporary) in Plantsville, CT. The role focuses on accurate invoicing, accounts receivable, and payments processing, with potential transition to permanent based on performance.

Responsibilities include time entry, maintaining customer records, and collaborating with sales and project teams to ensure timely billings while upholding contract terms and procedures.

Qualifications

• High School Diploma / GED required.
• Good oral, written, and telephone skills.
• Time management, organizational, and interpersonal skills.
• Moderate to advanced computer skills (Microsoft products).
• Ability to read, analyze, and interpret general business procedures and regulations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to calculate figures and amounts such as discounts, interest, and commissions.

Responsibilities

• Prepare and invoice customers accurately per contract and customer requirements; handle credits and rebills when needed.
• Invoice customers within 4 days after completing the scope of work.
• Coordinate with sales and project managers to ensure timely and accurate invoicing.
• Maintain customer database and add new customers/sites as needed.
• Process deposits and payments (credit cards, EFTs, checks).
• Run credit checks on new or potential customers.
• Enter weekly time into payroll system and upload documents to electronic folders.

Skills

Oral communication

Written communication

Telephone skills

Time management

Organizational skills

MS Office

Data interpretation

Analytical thinking

Problem solving

Education

High School Diploma / GED

Tools

MS Office

Job description

W&M Fire Protection, part of the Davis-Ulmer family, seeks a Billing and AR Specialist (Temporary) in Plantsville, CT. The role focuses on accurate invoicing, accounts receivable, and payments processing, with potential transition to permanent based on performance.

Responsibilities include time entry, maintaining customer records, and collaborating with sales and project teams to ensure timely billings while upholding contract terms and procedures.