Billing & AR Specialist – Growth, Training & Benefits

Gallo Mechanical, LLC; New Orleans (LA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance (voluntary)

Short-term disability

Critical illness insurance

401(k) with company match

Team Incentive Program (TIP)

Paid time off (PTO)

Wellness resources

Job summary

Gallo Mechanical, LLC is seeking a Billing Analyst to ensure accurate, timely invoicing and collections for service operations. The role partners with CSRs, Service Managers, Sales, and internal finance to verify job completion, prepare invoices, and manage AR activities.

The ideal candidate will have 2+ years in billing/AR, strong Excel/ERP skills, and a keen eye for detail to support revenue integrity and cash flow. This is a full-time, on-site position in the New Orleans area.

Qualifications

• 2+ years of billing, invoicing, AR, or finance support experience
• preferably in construction, mechanical, HVAC, or service-based environments
• strong understanding of invoicing processes and AR best practices
• experience reviewing service documentation and billing support materials
• proficiency in Excel and ERP systems; service-based billing systems preferred

Responsibilities

• Coordinate daily with CSRs to confirm service jobs are completed and ready for billing
• Pull and review reports of completed and in-progress jobs; ensure invoices are issued and batched timely
• Review invoices for accuracy including charges such as inventory, trip charges, consumables
• Review technician notes for clarity and professionalism prior to invoicing
• Verify purchase orders for accuracy before submission
• Submit invoices >$4,000 for managerial review before final billing
• Collaborate with CSRs to resolve open PO issues before billing

Skills

Invoicing

Accounts receivable

Excel

ERP systems

Communication

Attention to detail

Cross-functional collaboration

Education

Associate or bachelor’s degree in accounting/finance/business

Tools

ERP systems

Microsoft Excel

Job description

Gallo Mechanical, LLC is seeking a Billing Analyst to ensure accurate, timely invoicing and collections for service operations. The role partners with CSRs, Service Managers, Sales, and internal finance to verify job completion, prepare invoices, and manage AR activities.

The ideal candidate will have 2+ years in billing/AR, strong Excel/ERP skills, and a keen eye for detail to support revenue integrity and cash flow. This is a full-time, on-site position in the New Orleans area.