Billing & AR Analyst: Invoicing, Collections, Cash Flow

Gallo Mechanical, LLC; New Orleans (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Gallo Mechanical, LLC is seeking a Billing Analyst to ensure accurate, timely invoicing and collections for service operations in New Orleans. The role partners with CSRs, Service Managers, Sales, and finance to verify job completion, review documentation, and manage AR activities, contributing to revenue integrity and cash flow.

You will handle daily invoicing, review invoices, and support collections with cross-department collaboration in a dynamic mechanical service environment.

Qualifications

• High school diploma or equivalent; associate or bachelor’s in accounting/finance preferred.
• 2+ years in billing, invoicing, AR, or finance support in construction/mechanical/service environments preferred.
• Strong understanding of invoicing processes, purchase orders, job costing, and AR best practices.
• Experience reviewing service documentation and billing support materials for accuracy and clarity.
• Proficiency in Excel and ERP systems; familiarity with service-based billing systems helpful.

Responsibilities

• Coordinate daily with CSRs to confirm service jobs are completed and ready for billing.
• Pull and review reports for billing and batch invoices.
• Review invoices for accuracy, including charges such as inventory, trip charges, and consumables.
• Verify purchase orders and billing details before submission.
• Submit invoices over $4,000 for manager review before final billing.
• Assist CSRs to resolve open PO issues prior to billing.

Skills

Billing

Invoicing

Accounts Receivable

Finance support

Excel

ERP systems

Attention to detail

Communication skills

Education

Accounting/Finance education

Tools

ERP systems

Billing software

Job description

Gallo Mechanical, LLC is seeking a Billing Analyst to ensure accurate, timely invoicing and collections for service operations in New Orleans. The role partners with CSRs, Service Managers, Sales, and finance to verify job completion, review documentation, and manage AR activities, contributing to revenue integrity and cash flow.

You will handle daily invoicing, review invoices, and support collections with cross-department collaboration in a dynamic mechanical service environment.