Billing and Accounts Payable Coordinator

Australia-Employment; Gardena (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

Jobot is hiring a full-time Billing and AP Coordinator to support day-to-day accounting in a fast-paced construction environment in Gardena, CA. This role blends billing, accounts payable and administrative tasks, coordinating with the accounting team to keep projects and subcontractor documents accurate.

Ideal candidates have 2+ years in accounts payable or general accounting, proficiency in MS Office, familiarity with Spectrum ERP, and the ability to manage deadlines with high attention to

Qualifications

• 2+ years of accounts payable or general accounting experience preferred.
• Construction or project-based accounting experience is a strong plus.
• Recent grads with relevant accounting coursework will be considered.
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience with Spectrum ERP is a plus.

Responsibilities

• Set up new jobs in ERP system and file preliminary notices as required.
• Enter and track approved change orders in Spectrum.
• Manage and submit progress billing across multiple platforms.
• Maintain subcontractor insurance certificates and ensure compliance.
• Issue subcontract agreements and change orders through Xodo.
• Process subcontractor and material invoices daily in Spectrum.
• Support accounts payable and general accounting functions.
• Assist with ad hoc projects and administrative tasks as needed.

Skills

Attention to detail

Data entry accuracy

Communication skills

Time management

Problem-solving

Education

Relevant accounting coursework

Tools

Spectrum ERP

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Billing and Accounts Payable Coordinator

$20 - $27 per hour | Gardena, CA | On-site | Permanent

Billing & AP Coordinator in the Construction Industry with Growth Opportunity

A bit about us:

We are a growing mechanical contractor with a strong reputation for delivering high-quality commercial and industrial projects. You’ll be joining a stable team with a steady pipeline of work and leadership that values doing things right the first time. It’s a hands-on environment where your work directly supports project success and gives you real exposure to how jobs move from start to finish.

Why join us?

• Established, local company
• Tight-knit accounting team where your work has a direct imppact
• Exposure to full project lifecycle including job setup, billing, and subcontractor management
• Opportunity to build construction accounting experience in a hands-on environment
• Team-oriented culture

Job Details

We are hiring for a full-time Accounting, Billing & AP Coordinator to support day-to-day accounting operations. This role is a mix of billing, accounts payable, and administrative support within a fast-paced construction environment. You’ll work closely with the accounting team to keep projects, invoices, and subcontractor documentation accurate and up to date.

What you’ll do:

• Set up new jobs in ERP system and file preliminary notices as required
• Enter and track approved change orders in Spectrum
• Manage and submit progress billing across multiple platforms
• Maintain subcontractor insurance certificates and ensure compliance
• Issue subcontract agreements and change orders through Xodo
• Process subcontractor and material invoices daily in Spectrum
• Support accounts payable and general accounting functions
• Assist with ad hoc projects and administrative tasks as needed

What we’re looking for:

• Detail-oriented with strong accuracy in data entry and documentation
• Able to manage multiple deadlines and prioritize workload
• Strong communication skills, both written and verbal
• Problem-solver with a proactive, team-oriented mindset
• Professional, reliable, and able to work in a fast-paced environment

Background:

• 2+ years of accounts payable or general accounting experience preferred
• Construction or project-based accounting experience is a strong plus
• Recent grads with relevant accounting coursework will be considered
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Experience with Spectrum ERP is a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.