Billing Analyst (remote)

HKS; Alaska; Remote; USD 60,000 - 80,000; Full time

Job summary

HKS Dallas is seeking a Billing Analyst to join our team. This role supports project teams by entering and maintaining project data in the accounting system, prepares client invoices monthly, and ensures alignment with contract terms.

You will collaborate with Project Managers, Clients, and finance to ensure accurate billing, monitor WIP, and handle reconciliations and adjustments to invoices as needed.

Qualifications

• Bachelor's degree in Accounting or Finance, or equivalent experience.
• 2+ years of billing or project accounting experience.
• MS Excel, Outlook and Word proficiency.
• Deltek Vision or Vantagepoint experience preferred.
• Strong communication and interpersonal skills; high confidentiality.

Responsibilities

• Support billing for multiple Project Managers and issue invoices monthly.
• Enter project information into the accounting system based on contracts and PM/client preferences.
• Review WIP and ensure labor/expenses are posted correctly; adjust as needed.
• Collaborate with clients and project team to understand requirements and expectations.
• Perform reconciliations of accounts receivable and adjust invoices as needed.
• Ensure billing practices comply with accounting standards and maintain audit-ready records.
• Monitor working capital to ensure prompt billing and payment from clients.
• Assist in collections and resolve billing inquiries promptly.
• Close out projects in the system, write off WIP, and follow up with PMs on timely closures.

Skills

Interpersonal skills

Strong work ethic

Confidentiality

Communication skills

Team collaboration

Problem solving

Deadline-oriented

Education

Bachelor's degree in Accounting, Finance or equivalent

Tools

MS Office (Excel, Outlook, Word)

Deltek Vision / Vantagepoint

Job description

Overview:

HKS Dallas is seeking a Billing Analyst to join our team.
Supports project teams using a wide range of developing professional skills. Assists in accurate entry and maintenance of project information into the accounting system by reading and interpreting contracts and creating and submitting client invoices monthly. Strong written and interpersonal communication with all levels in the organization as well as external clients. Eager to learn, highly organized, and willing to contribute creatively to the team.

Responsibilities:

• Supports billing for multiple Project Managers, ensuring fees are properly entered in the system and invoices are issued monthly in a timely manner, in accordance with contract terms
• Requests contracts, labor plans, fee breakouts, authorizations to proceed, etc. as needed to ensure compliance with client agreements and firm policies
• Enters project information into the accounting system based on contracts and Project Manager/Client preferences and requirements
• Assists in maintaining, tracking, and updating project-related records, including change orders and additional services in collaboration with project team throughout project lifecycle
• Collaborates with clients, Project Managers, and Project Accountants to understand project requirements, coordinating with consultants, and developing strong working relationships with all parties of the project team to gain trust and understanding of expectations
• Reviews consultant invoices for accuracy and process in conjunction with monthly billing, ensuring that revenue offsets costs within each accounting period, rejecting and requesting revised invoices as needed, and ensuring all required documentation is in place
• Reviews WIP prior to billing to ensure labor and expenses are posted correctly, transferring between phases or accounts as needed
• Creates and submits client invoices in accordance with company procedures and established billing processes, compiling all required documentation such as client-specific invoice templates, special reporting, lien waivers, etc.
• Performs reconciliations of accounts receivable and billing records to ensure accuracy and completeness, processing adjustments and corrections to invoices as needed in adherence to team policies
• Supports in ensuring all billing practices comply with relevant accounting standards, contractual obligations, and legal requirements, maintaining accurate and comprehensive records of all billing transactions for audit purposes
• Assists in monitoring working capital to ensure prompt billing of services and payment from client
• Assists clients regarding billing inquiries, disputes, and adjustments
• Performs monthly collections process and resolve issues promptly and professionally
• Closes out projects in system upon completion, writing off WIP and removing backlog when needed, following up with Project Managers to ensure projects are closed out timely
• Assists in identifying opportunities for process and system improvements and recommend changes to enhance billing efficiency and accuracy
• Works closely with other departments, including finance, project management, and legal teams, to ensure seamless billing operations, following established billing procedures and enforcing policies

Qualifications:

• Bachelor's degree in Accounting, Finance or an equivalent combination of education and experience
• Typically with 2+ years of experience
• Experience in MS Office Suite, including Excel, Outlook and Word
• Experience in Deltek Vision or Vantagepoint preferred
• Basic understanding of accounting principles and billing practices, particularly in a project-based environment
• Strong interpersonal skills and the ability to interact with all levels of staff
• Strong work ethic and eagerness to produce high quality, accurate results
• Ability to hold sensitive information with a high level of confidentiality and integrity
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply innovative solutions
• Ability to work and collaborate in a team environment
• Ability to effectively meet deadlines at expected quality

HKS is an EEO/AA Employer: M/F/Disabled/Veteran