Billing Analyst

Hornbeck Offshore; Covington, Northern (LA, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Hornbeck Offshore is seeking a Billing Analyst to manage invoicing according to contract terms and provide administrative support.

The role includes collecting logs, preparing invoices and credits, tracking rebills, and maintaining documentation to support billing operations. Strong MS Office skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Experience in accounting or billing is a plus.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook) required.
• 10-key data entry proficiency required.
• Fluency in written and spoken English required.
• Spanish and/or Portuguese is a plus but not required.

Responsibilities

• Collect vessel logs, soundings, and fuel tickets for invoicing.
• Prepare customer invoices and credit memos per contracts.
• Monitor outstanding rebill items to ensure contract compliance.
• Maintain invoices and backup docs; track mailing date and delivery method.
• Prepare overnight or U.S. Mail address labels as needed.
• Prepare reports for Accounting Department as required.
• Assist in collections of outstanding receivables and monthly revenue accruals.
• Adhere to invoicing guidelines; assist audits and documentation.

Skills

Excel

10-key data entry

Microsoft Word

Outlook

English proficiency

Attention to detail

Education

High school diploma

Bachelor’s degree preferred

Job description

At Hornbeck Offshore, our people are our propellers to success, and our most important asset. Our culture of integrity, commitment, excellence and teamwork is what differentiates us from the rest. We’re committed to being your Company of Choice®

JOB DESCRIPTION SUMMARY

The Billing Analyst is responsible for invoicing customers in accordance with contract terms and conditions, as well as providing necessary administrative support.

SCOPE OF DUTIES AND RESPONSIBILTIES

INVOICING

• Collect incoming vessel logs, soundings and fuel tickets to insert into job folders in preparation of invoicing.
• Prepare customer invoices and credit memos in accordance with customer contracts.
• Monitor outstanding rebill items to assure clients are invoiced in accordance with contract provisions.
• Electronically maintain invoices and backup documentation along with the invoice mailing date and method of delivery.
• Prepares overnight or U.S. Mail Address labels as required.

REPORTING

• Prepare reports for Accounting Department as required.
• Assists in collections of outstanding receivables.
• Assists in preparation of monthly revenue accruals and support.

PROCEDURES DOCUMENTATION AND AUDIT COMPLIANCE

• Maintains current Customer Invoicing Guidelines (customer current billing address, invoicing guidelines, purchase order requirements, etc.) and adheres to those guidelines.
• Assist in preparation for audits as necessary.
• All other duties as assigned by management.

REQUIRED QUALIFICATIONS

• Education: High school diploma or equivalent; Bachelor’s degree preferred.
• Experience: Previous accounting or billing experience preferred.
• Skills: Competency in Microsoft Office applications (Excel, Word, Outlook) required.
• Proficiency with 10-key and computer data entry required.
• Fluency in written and spoken English required.
• Fluency in Spanish and/or Portuguese preferred but not required.
• Ability to prioritize multiple tasks, meet deadlines, ensure confidentiality, and work with minimal supervision.
• Strong attention-to-detail, troubleshooting and critical thinking skills required.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations related to training.
• Ability to write reports, business correspondence, and procedure manuals.

The Billing Analyst has an obligation to the Company, their profession and themselves to maintain the highest standards of ethical conduct. The Billing Analyst is expected to adhere to the Code of Ethics established by the Company D.

COMPETENCIES

Problem Solving
Anticipates the impact of decisions and actions on others
Identifies recurring problems and offers solutions based on facts and data
Seeks expert opinion when making decisions and solving problems
Is thorough and attentive to detail
Keeps his/her manager involved in important issues and/or problems
Work the Plan
Achieves closure and follows through on tasks and projects
Effectively multi-tasks and efficiently manages time
Delivers a timely, complete, and accurate work product
Clearly communicates what he/she needs from others to get the job done
Follows established policies and procedures
Inspire Trust
Demonstrates a strong service orientation to both internal and external customers
Takes personal responsibility for decisions and mistakes; does not shift blame
Is approachable and easy to deal with; handles pressure in a calm manner
Deals with people in a candid, straightforward, and respectful manner
Acts with the highest level of integrity and professionalism and demonstrates a strong work ethic
Personal Learning
Seeks professional development, training, and relevant certifications
Remains open and non-defensive to feedback
Demonstrates a willingness to learn new things and take on more responsibility
Asks for feedback from his/her managers on how to improve
Collaborate
Keeps open lines of communication with others
Works collaboratively with people within and across departments to accomplish objectives
Is understanding of others’ time demands and workload
Builds personal relationships with people across the company
Is quick to offer help to others in getting the job done
Flexibility
Remains open-minded to others’ ideas, input and new ways of doing things
Makes suggestions on how to improve processes and create efficiencies
Demonstrates flexibility to changing priorities and work demands
Fully supports company decisions and initiatives

DEMANDS AND WORK ENVIRONMENT

Eyesight: Functional, correctable to 20/20.
Hearing: Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound.
Speech: Ability to express or exchange ideas by means of the spoken word.
Mobility: Unencumbered by physical limitations to perform the following activities: Sedentary work in an office environment that includes frequent sitting, occasional standing and walking, gross and fine motor dexterity for typing and reasonable lifting of office products up to 10 lbs.

HOURS OF WORK

Standard office hours are Monday through Friday, 8:00am until 5:00pm and may be adjusted with approval by the department supervisor. Some overtime, work related travel and weekend work may be required, subject to company operational requirements. Regular and reliable attendance is required. Note: Rotation schedule may vary and is subject to change based on vessel requirements.

EEO/AA Employer/Vet/Disabled

About Us

Hornbeck Offshore provides a diverse array of career options both at sea and onshore throughout North and South America. Experienced professionals seeking a rewarding career with us are encouraged to establish an account, apply for positions, or activate job alerts to stay informed about openings that align with their interests.

Our Mission

Our mission is to be recognized as the energy industry's marine transportation and service Company of Choice® for our customers, employees and investors through innovative, high-quality, value-added business solutions delivered with enthusiasm, integrity and professionalism with the utmost regard for the safety of individuals and the protection of the environment.