Billing Analyst

Vertex Energy Inc; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Vertex Energy Inc. seeks a Billing Analyst to ensure accurate and timely customer invoicing from the Houston office. You will resolve billing issues, support revenue recognition, and collaborate with finance, sales, and IT to improve SAP-based billing processes.

The role requires a Bachelor's degree in a related field and at least 2 years of billing experience with SAP. Strong Excel skills and the ability to manage multiple tasks in a fast-paced environment are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• 2+ years of billing experience, preferably in a corporate or shared services environment.
• Experience with large ERP billing modules, such as SAP.
• Understanding of cash forecasting around accounts receivable and sales.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Excellent communication and organizational skills.

Responsibilities

• Generate, review, and issue accurate customer invoices using SAP, including truck rack, bulk, barge, and rail operations.
• Generate, review and issue customer invoice corrections (credit and rebills)
• Apply complex pricing formulas from customer contracts to ensure accurate billing.
• Monitor billing processes to ensure compliance with contractual terms and company policies.
• Analyze billing data and identify discrepancies, coordinating resolution with internal departments.
• Maintain billing records, perform reconciliations, aging schedules, turnover analysis and support month-end close processes.
• Ensure billing and invoicing procedures comply with legal and tax regulations.
• Collaborate with IT and finance teams to implement billing improvements in SAP.
• Support audits and provide documentation as needed.
• Prepare and distribute billing reports and summaries for management.
• Assist in forecasting and revenue assurance activities.

Skills

Analytical skills

Communication

Organizational skills

Time management

Independent worker

Problem solving

Education

Bachelor's degree

Tools

SAP

Excel

Job description

Description

Job Overview

The Billing Analyst position is a full-time position, located at the Houston corporate office, reporting directly to the Assistant Controller. The primary function of this position is responsible for ensuring the accuracy and timeliness of all customers invoicing, resolving billing issues, and supporting financial operations to improve revenue recognition and cash flow. This role provides administrative and operational support to the accounting team and collaborates with various departments and external vendors.

Essential Duties & Responsibilities:

• Generate, review, and issue accurate customer invoices using SAP, including truck rack, bulk, barge, and rail operations.
• Generate, review and issue customer invoice corrections (credit and rebills)
• Apply complex pricing formulas from customer contracts to ensure accurate billing.
• Monitor billing processes to ensure compliance with contractual terms and company policies.
• Analyze billing data and identify discrepancies, coordinating resolution with internal departments (e.g., sales, customer service, and finance).
• Maintain billing records, perform reconciliations, aging schedules, turnover analysis and support month-end close processes.
• Ensure billing and invoicing procedures comply with legal and tax regulations.
• Collaborate with IT and finance teams to implement billing improvements in SAP.
• Support audits and provide documentation as needed.
• Prepare and distribute billing reports and summaries for management.
• Assist in forecasting and revenue assurance activities.

Health, Safety, and Environmental:

• Rigidly adhere to safe work practices/procedures set forth by regulating authorities and the company and never compromise the safety of any personnel, company, or contractor

Training:

• Will be required to complete any assigned training necessary to perform essential job duties

Requirements

Education and/or Experience:

• Bachelor’s degree in Accounting, Finance, Business, or a related field.

Required Qualifications:

• 2+ years of billing experience, preferably in a corporate or shared services environment.
• Experience with large ERP billing modules, such as SAP.
• Understanding of cash forecasting around accounts receivable and sales.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Knowledge of SAP, including integration and workflow automation.
• Experience with large-scale billing operations or subscription-based billing models.
• Familiarity with internal controls around the billing process.
• Experience in refinery billing operations.