Billing Administrator

DMG MORI USA; Hoffman Estates (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

DMG MORI USA is seeking a Billing Administrative Support specialist to join the Service Control Management Team in Hoffman Estates, IL. You will ensure timely processing of invoices, credit notes, and billing documents, collaborating with AR and Accounting to maintain accurate customer data and logs.

Responsibilities include preparing invoices, updating records, and delivering accurate billing documentation in compliance with company policies.

Qualifications

• Bachelor’s Degree from an Accredited University.
• Working knowledge of Microsoft Office.
• High degree of attention to detail and trustworthiness.
• Exceptional organizational and communication skills with internal and external customers.
• Experience with SAP, BaaN and Microsoft Dynamics CRM will be a plus.

Responsibilities

• Collect, calculate and document numerical data for billing purposes.
• Issue and deliver accurate invoices and credit notes to the responsible party.
• Compile and maintain billing logs and reporting documentation.
• Maintain and update customer information.
• Work closely with AR and Accounting department.
• Support internal and external customers.
• Provide administrative and clerical tasks that aid the daily service billing operations.
• Adhere to company policies/procedures, and state and federal regulations.
• Other duties as assigned.

Skills

Attention to detail

Communication skills

Teamwork

Microsoft Office

Billing knowledge

Education

Bachelor’s Degree

Tools

SAP

BaaN

Microsoft Dynamics CRM

Microsoft Office

Job description

Reports to: Team Leader - Service Controlling

Hours: Monday through Friday, 8:30am to 5:30pm

Classification: Non Exempt

Travel: 5%

Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing.

This position will support the Service Control Management Team. Individual will work closely with the Service Controlling Team Leader and provide billing administrative support to the local technical centers. Individual will ensure the timely and accurate processing of invoices, credit notes and billing documents in accordance with company policies and procedures.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to:

• Collect, calculate and document numerical data for billing purposes
• Issue and deliver accurate invoices and credit notes to the responsible party
• Compile and maintain billing logs and reporting documentation
• Maintain and update customer information
• Work closely with AR and Accounting department
• Support internal and external customers
• Provide administrative and clerical tasks that aid the daily service billing operations
• Adhere to company policies/procedures, and state and federal regulations
• Other duties as assigned

Requirements:

• Bachelor’s Degree from an Accredited University
• Ability to work independently as well as with a team
• Working knowledge of Microsoft Office
• High degree of attention to detail and trustworthiness
• Exceptional organizational and communication skills with internal and external customers
• Experience with SAP, BaaN and Microsoft Dynamics CRM will be a plus
• Strong work ethics and team culture

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands:

Frequent:Sitting at desk, utilizing computers and phones, standing and walking.

Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements.

Occasional: Business travel. Bending, squatting, stooping, reaching, pushing, pulling, and lifting.