Billing & Administrative Specialist — Construction Office

RoadSafe Traffic Systems; Sparks (NV); On-site; USD 42,000 - 60,000; Full time

Job summary

RoadSafe Traffic Systems in Sparks, NV is seeking an Administrative Specialist to oversee billing, invoicing, and accounts reconciliation in a fast-paced construction office. The role requires strong MS Outlook, Excel and Word skills, attention to detail, and the ability to manage multiple tasks, answer calls, process invoices, and support AR collections while ensuring accurate records and timely payments.

The ideal candidate will have 3–5 years of administrative experience, preferably in

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written, and interpersonal skills.
• Proficient in billing software and accounting systems for processing invoices, payments, and reconciliation.
• Strong numerical skills to analyze financial data and produce accurate reports.
• Ability to thrive in a fast-paced construction office environment.
• Strong organizational skills to prioritize workload and meet deadlines.
• Proficient in MS Outlook, Excel, Word, and office equipment.
• Knowledge of Vista and TCR software is a plus.

Responsibilities

• Answering and directing incoming phone calls.
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling filing and mailing tasks to maintain organized records and efficient communication.
• Ordering office supplies as needed to support business operations.
• Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations.
• Entering data into customer portals as required for accurate tracking and reporting.
• Assisting with Accounts Receivable (AR) collections to ensure timely payments.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

Job description

RoadSafe Traffic Systems in Sparks, NV is seeking an Administrative Specialist to oversee billing, invoicing, and accounts reconciliation in a fast-paced construction office. The role requires strong MS Outlook, Excel and Word skills, attention to detail, and the ability to manage multiple tasks, answer calls, process invoices, and support AR collections while ensuring accurate records and timely payments.

The ideal candidate will have 3–5 years of administrative experience, preferably in