Billing & Accounts Receivable Specialist III / Full Time

Neil Jones Food Company; Vancouver (WA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

401(k) match

Life and AD&D insurance

Paid vacation

Paid holidays

Sick time

EAP

Voluntary insurance

Free parking

Job summary

The Neil Jones Food Company in Vancouver, Washington, is seeking a Billing & Accounts Receivable Specialist III to ensure the timely and accurate invoicing of warehouse orders and to manage collection efforts as needed.

You will support pre- and post-billing audits, monitor open orders to ensure prompt billing, file order records, and review accounts receivable while coordinating with customers to secure payments. Strong attention to detail and Excel expertise are essential.

Qualifications

• 5+ years of billing and accounts receivable experience
• Highly proficient in ERP systems and Microsoft Excel
• High level of accuracy and attention to detail
• Strong written and verbal communication and interpersonal skills
• Ability to pass pre-employment checks and work extended schedule during peak season (July to October)

Responsibilities

• Process invoices including EDI invoices in a B2B environment using an ERP system.
• Monitor Accounts Receivable aging and ensure timely collections.
• Evaluate credit limits and coordinate credit discussions with sales.
• Work with customers to ensure timely payments and establish payment terms.
• Resolve discrepancies (billbacks, chargebacks, deductions) with internal teams.
• Match bills of lading and bill shipped orders accurately; resolve discrepancies.
• Monitor unbilled orders to ensure timely billing.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Billing & Accounts Receivable Specialist III

4 days ago Requisition ID: 3907

Salary Range: $28.00 To $32.00 Hourly

The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit.Headquartered in Vancouver, Washington, NJFC has been providing our nation’s discerning food service, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA.

We are seeking a Billing & Accounts Receivable Specialist III.This position ensures both the timely and accurate billing of warehouse orders and manages collection efforts as needed. Responsibilities include supporting pre- and post-billing audits, monitoring open orders to ensure prompt billing, filing order records, archiving bills of lading, reviewing accounts receivable, requesting customer payments when necessary, and analyzing changes in customer credit. This position is based at our corporate headquarters in Vancouver, Washington.

• Process invoices including EDI invoices in a B2B environment utilizing an ERP. Monitors Accounts Receivable aging reports to ensure timely collection of payments.
• Evaluates established credit limits and evaluates credit to determine appropriate risk level. Help to coordinate ongoing credit and collection discussions with the sales organization.
• Works directly with customers on timely payments and establishes payment terms to meet both customer needs and business objectives.
• Works to resolve customer discrepancies (billbacks, chargebacks, deductions and claims) compared to amounts invoiced. Works with appropriate teams within the organization to resolve issues.
• Strong attention to detail to ensure timely and accurate transactions and documentation.
• Match bills of lading and accurately bill shipped orders from warehouses. Resolve discrepancies.
• Monitor unbilled orders to ensure all shipped orders are billed in a timely manner.

Requirements:

• High school diploma required, associate’s degree/bachelor’s degree preferred. 5+ years of demonstrated billing and accounts receivable experience, or an equivalent combination of training, education, and experience that proves the ability to perform the key responsibilities of the position.
• Highly proficient in ERP and Microsoft Office applications, particularly Excel.
• High level of accuracy and attention to detail.
• Strong written, oral communication, and interpersonal skills. Able to problem solving and strong organizational skills.
• Ability to pass a pre-employment drug test, background check including employment and educational verification, credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early October. (IF REQUIRED)
• 401(k) match with Traditional & Roth options available
• Company paid Life and AD&D insurance.
• 10 paid vacation days, 9 paid holidays, and separate sick time
• Employee Assistance ProgramNumerous Voluntary insurance products available including Pet and Auto
• Free parking

Applicants have rights under Federal Employment Laws

The Neil Jones Food Company participates in E-Verify

We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.