Bilingual Virtual Medical Admin & Patient Engagement

Staffing For Doctors; Crest (CA); Remote; USD 8,300 - 12,000; Full time

Job summary

Staffing For Doctors is seeking a detail-oriented Virtual Medical Administrative & Patient Engagement Coordinator to support our Medical Wellness practice. The role emphasizes U.S.-based medical administration, insurance verification, and multi‑platform scheduling with speed and accuracy.

Responsibilities include processing patient intake, entering data in Tebra, managing outreach to patients, and handling scheduling in Mindbody. Strong English communication and HIPAA awareness are required.

Qualifications

• Strong medical administrative or virtual medical assistant experience in a U.S.-based practice.
• Familiarity with insurance verification, eligibility checks, patient registration, and PM/EHR systems.
• Experience using Tebra and Mindbody or comparable systems.

Responsibilities

• Medical Administration: collect insurance details, verify eligibility, enter data in Tebra, support billing workflows.
• Patient Engagement: outbound calls to convert inquiries to bookings, follow up on registrations, document interactions in PM system.
• Reception & Scheduling: answer calls with Ooma, manage appointments in Mindbody/Legacy, route general inquiries.

Skills

Data entry

Attention to detail

English communication

Independent work

Tools

Tebra

Mindbody

Ooma

Kareo

eClinicalWorks

Job description

Staffing For Doctors is seeking a detail-oriented Virtual Medical Administrative & Patient Engagement Coordinator to support our Medical Wellness practice. The role emphasizes U.S.-based medical administration, insurance verification, and multi‑platform scheduling with speed and accuracy.

Responsibilities include processing patient intake, entering data in Tebra, managing outreach to patients, and handling scheduling in Mindbody. Strong English communication and HIPAA awareness are required.