Bilingual Seasonal Admin Assistant - First Shift

Mattel; De Forest (MN); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

American Girl is seeking a professional, organized, and customer-focused Seasonal bilingual Department Assistant to support administrative operations at our DeForest Distribution Center during the peak season. This position serves as a key point of contact for employees, visitors, vendors, and business partners while providing administrative support to Distribution Center leadership and team members.

This is a temporary seasonal position beginning in November and concluding in late December,

Qualifications

• 2-3 years of office/administrative experience.
• Fluent in English and Spanish with strong written and verbal skills.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and general office software.

Responsibilities

• Provide administrative support to Distribution Center employees and the management team to ensure efficient day-to-day operations.
• Greet visitors, vendors, and guests in a professional manner and direct them appropriately.
• Answer, screen, and route incoming phone calls to the appropriate individual or department, ensuring messages are communicated accurately and promptly.
• Exhibit professional and courteous communication in person, over the phone, and through email.
• Maintain facility security by following established visitor management and safety procedures.
• Create, maintain, and organize Distribution Center records, files, and documentation.
• Prepare, maintain, and update miscellaneous reports, spreadsheets, and tracking documents.
• Collate, sort, and distribute incoming mail and packages.
• Coordinate office and facility supply orders and maintain adequate inventory levels.
• Ensure the reception area and other administrative workspaces remain organized and presentable.
• Assist with special projects, employee communications, and other administrative duties as assigned.
• Maintain the highest level of confidentiality when handling employee, operational, financial, and business-related information.
• Support a positive and professional environment for employees, visitors, and business partners.

Skills

Bilingual English/Spanish

Office administration

Communication

Tools

Microsoft Word

PowerPoint

Excel

Job description

American Girl is seeking a professional, organized, and customer-focused Seasonal bilingual Department Assistant to support administrative operations at our DeForest Distribution Center during the peak season. This position serves as a key point of contact for employees, visitors, vendors, and business partners while providing administrative support to Distribution Center leadership and team members.

This is a temporary seasonal position beginning in November and concluding in late December,