Bilingual Psychiatric Administrative Assistant (Spanish)

Child & Family Center; Santa Clarita (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Vacation and Sick Time

Medical Coverage

Dental & Vision Coverage

401K with discretionary match

Wellness Program

Paid Holidays

Job summary

Child & Family Center is seeking a Psychiatric Administrative Assistant (Bilingual) to provide administrative support to the Medication Managements Services Department. The role requires bilingual Spanish and on-site work in Santa Clarita, CA, with a schedule that includes a full-time work week and a 40-hour expectation.

The incumbent will handle coordination with clinicians, manage authorizations, arrange appointments, and provide translation services while maintaining strict confidentiality

Qualifications

• Bachelor's degree in mental health or related field with four years' admin experience.
• Demonstrated organizational skills and boundaries with clinical population.
• Valid California driver's license, insurance, and DMV clearance.
• Pass health, fingerprint/Live Scan and DMV clearances.

Responsibilities

• Provide coverage for Senior Psychiatric Administrative Assistant in their absence.
• Provide monthly check-ins for all Meds-Only clients.
• Administer NET to new Meds-Only clients and refer for CM if ongoing needs identified.
• Gather authorizations for PCP, Specialists, DCFS, call to obtain fax numbers and fax them.
• Log authorizations into Medical Records Excel to track records being faxed/received.
• Review and notify Psychiatrist of refill request faxes received from pharmacies.
• Call multiple pharmacies to locate medications not in stock.
• Reminder calls for appointments scheduled. Add notations of confirmation or re-schedule.
• Send Zoom links / resend zoom links to clients/caregivers.
• Provide translation /interpretation services for Psychiatrists.
• Assist with follow up for missed session to re-schedule appointments.
• Send out Welcome Letters to new clients.
• Send out nonattendance closing letters.
• Enter clients into Quest Diagnostics.

Skills

Bilingual Spanish

Education

Bachelor's degree

Job description

Child & Family Center is seeking a Psychiatric Administrative Assistant (Bilingual) to provide administrative support to the Medication Managements Services Department. The role requires bilingual Spanish and on-site work in Santa Clarita, CA, with a schedule that includes a full-time work week and a 40-hour expectation.

The incumbent will handle coordination with clinicians, manage authorizations, arrange appointments, and provide translation services while maintaining strict confidentiality