Bilingual Payroll and Benefits Specialist

OmniForce Solutions; Tulsa (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

OmniForce Solutions is seeking a Bilingual Payroll & Benefits Specialist to join our Tulsa, OK team. This role focuses on accurate weekly payroll processing for hourly and salaried staff, benefits administration, and maintaining HRIS data integrity in a fast-moving manufacturing environment.

The position requires strong attention to detail, open enrollment experience, and excellent customer service. You will collaborate with HR and finance to ensure regulatory compliance and timely reporting

Qualifications

• Minimum 3 years of payroll and benefits administration experience.
• Experience processing payroll in a manufacturing or multi-shift environment.
• Experience working with HRIS, payroll, and timekeeping systems.
• Open enrollment experience and employee benefits administration knowledge.
• Working knowledge of wage and hour regulations and benefits administration.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Responsibilities

• Process weekly and/or bi-weekly payroll for hourly and salaried employees.
• Review timekeeping records for completeness and accuracy and proper coding.
• Audit payroll data and identify discrepancies prior to processing.
• Process payroll adjustments, wage changes, deductions, bonuses, and retroactive payments.
• Maintain payroll records and supporting documentation.
• Assist with payroll tax reporting, garnishments, and direct deposit administration.
• Respond to employee payroll inquiries and resolve issues in a timely manner.
• Support year-end payroll activities including W-2 preparation and distribution.
• Administer employee benefit programs and enrollment changes.
• Coordinate with carriers and third-party administrators to resolve benefit issues.

Skills

Payroll processing

Benefits administration

HRIS experience

Timekeeping accuracy

Regulatory compliance

Customer service

Microsoft Excel

Education

Associate's degree in HR/Business/Accounting/Finance

Tools

Microsoft Office

Excel

HRIS systems

Job description

Our client is a leading manufacturer of industrial cooling systems, is seeking an experienced Bilingual Payroll & Benefits Specialist to join our team in Tulsa, Ok. The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll and employee benefits programs for a manufacturing workforce. This position serves as the primary day-to-day contact for employee payroll and benefits inquiries while supporting compliance, recordkeeping, and HRIS data integrity.

Working closely with the HRIS & Payroll Manager, this role ensures payroll accuracy, benefit enrollment administration, employee communication, and compliance with applicable federal, state, and local regulations. The Payroll & Benefits Specialist plays a critical role in delivering exceptional customer service to employees while maintaining confidentiality and attention to detail.

Payroll & Benefits Specialist Responsibilities:

Payroll Administration

• Process weekly and/or bi-weekly payroll for hourly and salaried employees.
• Review timekeeping records for completeness and accuracy, ensuring proper coding of hours worked, overtime, paid time off, and leave balances.
• Audit payroll data and identify discrepancies prior to payroll processing.
• Process payroll adjustments, wage changes, deductions, bonuses, and retroactive payments.
• Maintain payroll records and supporting documentation.
• Assist with payroll tax reporting, garnishments, wage assignments, and direct deposit administration.
• Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner.
• Support year-end payroll activities including W-2 preparation and distribution.

Benefits Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.
• Process benefit enrollments, qualifying life events, terminations, and beneficiary updates.
• Assist employees with benefit questions and provide education regarding available benefit programs.
• Conduct new hire benefits orientations and enrollment meetings.
• Support annual open enrollment planning, communication, and processing activities.
• Coordinate with benefit carriers and third-party administrators to resolve employee benefit issues.
• Monitor benefit deductions to ensure payroll accuracy.
• Maintain benefit records and ensure timely processing of enrollment changes.

HRIS & Employee Data Management

• Enter and maintain employee information within the HRIS system.
• Process personnel changes including hires, promotions, transfers, compensation adjustments, and terminations.
• Perform routine audits to ensure employee data accuracy and completeness.
• Generate reports related to payroll, benefits, and employee data as requested.
• Assist with HRIS testing, upgrades, and process improvements.

Compliance & Reporting

• Ensure compliance with payroll and benefits regulations, company policies, and reporting requirements.
• Maintain confidential employee information and records.
• Assist with ACA reporting, audits, and compliance activities.
• Support preparation of reports for internal and external audits.
• Maintain organized electronic and paper filing systems.

Employee Support

• Serve as a resource for employees regarding payroll, benefits, and HR-related processes.
• Provide excellent customer service while maintaining confidentiality and professionalism.
• Assist employees with completion of benefit forms and required documentation.
• Support HR initiatives, employee programs, and special projects as assigned.

Payroll & Benefits Specialist Requirements:

• Associate's degree in Human Resources, Business Administration, Accounting, Finance, or related field preferred.
• Minimum of 3 years of payroll and benefits administration experience.
• Experience processing payroll in a manufacturing or multi-shift environment.
• Experience working with HRIS, payroll, and timekeeping systems.
• Experience supporting open enrollment and employee benefits administration ..
• Working knowledge of payroll practices, wage and hour regulations, and employee benefits administration.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong customer service and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.