Bilingual Patient Care Coordinator - Integrated Medicine

Winning Assistants, Inc.; United States; On-site; USD 8,265 - 9,643; Full time

Benefits offered by this job

HIPAA training

VPN access (optional)

Time off options

Templates & SOPs

Performance incentives

Job summary

Winning Assistants is seeking a Bilingual Patient Care Coordinator to support daily front desk operations, patient communication, scheduling, intake, and administrative coordination for a U.S.-based integrated medicine practice.

Fluency in English and Spanish, attention to detail, experience with EMR, and ability to work remotely with reliable internet are required. The role focuses on patient care, insurance verification, and efficient virtual front desk support.

Qualifications

• Must be bilingual in English and Spanish, with professional communication.
• Healthcare administration experience is required.
• EMR and medical scheduling experience are required.
• Strong attention to detail and proactive problem solving.

Responsibilities

• Provide bilingual patient communication and appointment coordination.
• Verify insurance when needed and update patient documentation.
• Manage front desk tasks, emails, and daily administrative duties.
• Identify workflow gaps and suggest improvements.

Skills

Bilingual English/Spanish

Healthcare administration experience

EMR experience

Medical scheduling experience

Education

Healthcare Administration Experience

EMR Experience

Medical Scheduling Experience

Tools

Cerbo

Excel

Job description

Bilingual Patient Care Coordinator — Integrated Medicine

Job Code: JL-PMC

Position Type: Full-Time

Work Hours: 8:30 AM – 5:30 PM EDT

Work Days: Monday to Friday

Salary: $6–$7 per hour, depending on experience

Workplace: Remote

Preferred Candidate Location: Latin America

About the Role

Our client is a U.S.-based integrative medicine and wellness practice that provides patient-centered care through a holistic, root-cause approach. They are looking for a reliable and detail-oriented Bilingual Patient Care Coordinator to support daily front desk operations, patient communication, scheduling, intake, and administrative coordination.

This role is ideal for someone who is fluent in English and Spanish, has experience in healthcare administration, and can provide warm, professional, and timely support to patients. The right candidate should be highly responsive, organized, proactive, and comfortable managing calls, patient requests, and EMR-related workflows in a remote setting.

Patient Communication & Appointment Support

• Answer inbound patient calls promptly and professionally, assisting with questions, requests, intake, follow-ups, and general coordination.
• Schedule, reschedule, and confirm patient appointments while maintaining accurate appointment details in the EMR.
• Provide warm, clear, and helpful bilingual communication to support patient satisfaction and maintain a high call-answering rate.

Insurance Verification & Patient Documentation

• Perform insurance verification and eligibility checking when needed.
• Ensure insurance details, patient information, and related documentation are accurate, confidential, and properly updated.
• Coordinate with the appropriate team members regarding patient concerns, insurance updates, or scheduling issues.

Front Office & Administrative Support

• Assist with email management, front desk coordination, and daily administrative tasks.
• Follow structured workflows while adapting to client needs when necessary.
• Identify workflow gaps or issues and proactively communicate possible improvements.

Tools You’ll Use

• Cerbo (Nice to have but not required)
• Excel (Nice to have)

Required Skills and Qualifications

• Must be bilingual in English and Spanish.
• Must be professional, warm, and patient-focused when communicating with patients.
• Excellent attention to detail.
• Strong problem-solving and critical thinking skills.
• Ability to identify process gaps or issues and proactively address them.
• Ability to follow structured processes and adapt when needed.
• Organized, self-directed, and reliable.
• Able to manage patient requests efficiently and professionally.
• Committed to patient satisfaction and excellent service.
• Reliable and accessible during scheduled work hours.
• Must have reliable internet with no frequent outages.

Requirements

Experience Requirements

• Healthcare Administration Experience: Required.
• EMR Experience: Required.
• Medical Scheduling Experience: Required. Cerbo scheduling experience is a plus.

Basic Requirements

• Must speak and write English clearly and professionally.
• Must have relevant work experience.
• Must provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory).
• Must be available to attend video meetings with camera on when required.

Technical Requirements

• Computer: Reliable laptop or desktop computer.
• Internet: Stable high-speed internet connection (minimum 25 Mbps).
• Audio: Noise-canceling headset.
• Video: Working webcam for virtual meetings.
• Workspace: Quiet and professional work environment.

Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
• Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.