Bilingual Passport & Notary Clerk

Middlesex County; New Brunswick (NJ); On-site; USD 45,000 - 51,000; Full time

Benefits offered by this job

Competitive benefits

Pension plan

On-site wellness coaching

Health and dental insurance

Vacation, sick, and holiday leave

Job summary

Middlesex County seeks a Government Documentation Clerk to support the Passport Division in New Brunswick, NJ. The role handles bilingual English/Spanish customer service, notary filings, veteran IDs, and naturalization records, with emphasis on accuracy and confidentiality.

You will schedule passport appointments, assist applicants, and ensure compliance with federal and county procedures. Strong communication, organization, and computer skills are essential in a busy office.

Qualifications

• High school diploma or GED required.
• Driver's license valid in New Jersey.
• Bilingual: fluent in English and Spanish; pass Spanish proficiency exam as required.

Responsibilities

• Assist customers in person, by phone, and by email in English and Spanish; explain procedures, documents, fees, and services.
• Schedule passport appointments and guide applicants on required forms per DHS guidance.
• Review passport applications for completeness and assist with intake; become passport acceptance agent after training.
• Process notary oaths and related records; assist with notary flags and other notary services.
• Review veteran identification card applications and issue cards; maintain issuance records.
• Retrieve and process naturalization records; comply with access procedures.
• Enter and verify information in office systems; scan, index, and file records; balance cash.

Skills

Fluent English

Fluent Spanish

Education

High school diploma or GED

Tools

Microsoft Office

Electronic document management systems

Job description

Middlesex County seeks a Government Documentation Clerk to support the Passport Division in New Brunswick, NJ. The role handles bilingual English/Spanish customer service, notary filings, veteran IDs, and naturalization records, with emphasis on accuracy and confidentiality.

You will schedule passport appointments, assist applicants, and ensure compliance with federal and county procedures. Strong communication, organization, and computer skills are essential in a busy office.