Bilingual Operations & Inventory Specialist

IPD Dental Group USA; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

IPD Dental Group USA is seeking an Operations Specialist to support daily operations, manage inventory, and oversee order fulfilment from entry to invoicing and shipping. The role requires a proactive, detail-oriented professional with strong organizational and communication skills.

You will collaborate across departments, optimize processes, and ensure accurate records while supporting office efficiency. Fluency in English and Spanish and a valid driving license are preferred.

Qualifications

• High school diploma or equivalent; degree in Business Administration, Operations, Supply Chain, or related field preferred.
• Minimum of 5 years in operations, administration, logistics, or related fields.
• Hands-on experience with customer order processing, inventory control, and stock management.
• Knowledge of basic accounting and bookkeeping principles.
• Experience with ERP or business management systems is highly valued.
• Excellent verbal and written communication, with professional, customer-focused approach.
• Strong organizational skills and ability to manage multiple tasks accurately.
• Proactive, hands-on, and solution-oriented with attention to detail.
• Collaborative team player with strong interpersonal skills across functions.
• Fluency in English and Spanish.

Responsibilities

• Support leadership, sales, and operations functions in day-to-day activities.
• Manage customer invoicing, inventory, and warehouse stock with accurate stock levels.
• Review and optimize office/operational processes for accuracy, productivity, and cost efficiency.
• Maintain up-to-date company, employee, and customer records.
• Coordinate administrative activities, including document management, email/phone, mail, and data entry.

Skills

Organizational skills

Communication skills

Bilingual English/Spanish

Problem-solving

Team collaboration

Education

Business Administration / Operations / Supply Chain degree

Tools

ERP systems (Sage, QuickBooks, Zoho)

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

IPD Dental Group USA is seeking an Operations Specialist to support daily operations, manage inventory, and oversee order fulfilment from entry to invoicing and shipping. The role requires a proactive, detail-oriented professional with strong organizational and communication skills.

You will collaborate across departments, optimize processes, and ensure accurate records while supporting office efficiency. Fluency in English and Spanish and a valid driving license are preferred.