Bilingual Office Assistant — Spanish/English Support

Suffolk County Government; Great River (NY); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

Pension

Paid Time Off

Work-Life Balance

Job summary

The Suffolk County Department of Health Services is seeking an Office Assistant in the Division of Services for Children with Special Needs. The role requires fluent Spanish and English and focuses on assisting families with referrals, forms, and program procedures, while handling records, scheduling, and translation duties.

Key duties include entering referral data into EI HUB, assigning service coordinators, COS data entry, and preparing packets for meetings.Reception duties may apply; strong

Qualifications

• High school diploma or equivalent required.
• Fluency in Spanish and English.
• Strong communication and data entry skills.
• Ability to assist families and explain program procedures.

Responsibilities

• Receive referrals, help families complete forms, and explain procedures.
• File and archive records, including aging-out files.
• Greet families/providers and manage appointment notices.
• Provide translating/interpretation for Spanish-speaking individuals.
• Enter referral data into EI HUB and assign service coordinators.
• Enter COS data into the state system during data collection periods.
• Prepare essential packets for initial family meetings.
• Type reports, vouchers, and letters; check for accuracy.
• Respond to routine inquiries about departmental procedures.
• May serve as receptionist.

Skills

Bilingual Spanish/English

Education

High school diploma

Job description

The Suffolk County Department of Health Services is seeking an Office Assistant in the Division of Services for Children with Special Needs. The role requires fluent Spanish and English and focuses on assisting families with referrals, forms, and program procedures, while handling records, scheduling, and translation duties.

Key duties include entering referral data into EI HUB, assigning service coordinators, COS data entry, and preparing packets for meetings.Reception duties may apply; strong