Bilingual Office Assistant for Child Care Resources

CAPSLO; California; Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

CAPSLO is seeking an Office Assistant to provide clerical and administrative support at the San Luis Obispo office, with potential relocation to Paso Robles based on operational needs. The role helps CAPSLO serve clients by ensuring timely processing of routine tasks and supporting program staff.

The ideal candidate is fluent in two or more languages, proficient with Word/Excel or Google Docs/Sheets, and able to handle data entry, scheduling, and communications.

Qualifications

• Three years of education and/or experience performing general office duties.
• Five years of education and/or experience performing general office duties.
• Proficiency in office productivity software, including Microsoft Word and Excel or comparable applications such as Google Docs and Google Sheets.
• Must be fluent in two or more languages, including one that supports the needs of the program and community.

Responsabilités

• Greet visitors, respond to inquiries, and direct individuals to the appropriate staff, department, or resource.
• Answer, screen, and route incoming telephone calls in a professional and courteous manner.
• Collect and record preliminary information from prospective clients and assist with routine information and referral inquiries.
• Perform a variety of administrative and clerical duties, including data entry, filing, mail processing, copying, scanning, faxing, and maintaining electronic and paper records.
• Assemble, prepare, distribute, and maintain program materials, forms, correspondence, and other office documents.
• Maintain calendars, coordinate meetings, schedule appointments, and assist with organizing, preparing, and distributing meeting agendas and minutes.
• Create and distribute informational materials such as flyers, newsletters, brochures, posters, and other resources supporting program outreach and operations.
• Support program-specific administrative functions, including routine clerical tasks associated with assigned programs.
• Maintain office and reception areas in a clean, organized, and welcoming condition, ensuring brochures, supplies, and forms are adequately stocked.
• Process, distribute, and deliver incoming and outgoing mail, documents, packages, and correspondence, including routine interoffice deliveries.
• Utilize office software, database systems, spreadsheets, and word processing applications to support daily operations.
• Attend staff meetings, trainings, workshops, conferences, and other meetings as assigned.
• Provide translation and interpretation services when applicable.
• Follow all agency safety policies and procedures to maintain a safe environment for employees, clients, and visitors.
• Perform other related duties and special projects as assigned.

Connaissances

Multilingual

Formation

Three years of education and/or experience performing general office duties

Five years of education and/or experience performing general office duties

Outils

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Description du poste

CAPSLO is seeking an Office Assistant to provide clerical and administrative support at the San Luis Obispo office, with potential relocation to Paso Robles based on operational needs. The role helps CAPSLO serve clients by ensuring timely processing of routine tasks and supporting program staff.

The ideal candidate is fluent in two or more languages, proficient with Word/Excel or Google Docs/Sheets, and able to handle data entry, scheduling, and communications.