Bilingual Office Assistant (English/Spanish) - Fast-Paced Ops

Ultimate Staffing; Denver (CO); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability coverage

401(k) with company match

Paid time off

Paid holidays

Performance-based bonus opportunities

Job summary

Ultimate Staffing is recruiting a Bilingual Office Assistant to support daily office operations, customer service, and HR-related tasks for a growing roofing company. The role requires bilingual English/Spanish communication and strong organization in a fast-paced, in-office setting.

You will greet visitors, handle calls and emails, manage files, schedule activities, and assist with billing, onboarding, and reports. A high school diploma and 2+ years in similar roles are expected.

Qualifications

• Minimum two years of administrative/office support experience.
• Experience supporting HR, payroll, billing, or field operations is a plus.
• Bilingual English/Spanish required.

Responsibilities

• Greet visitors and provide exceptional customer service.
• Answer calls and emails; direct inquiries to the right team.
• Maintain office supplies and place orders as needed.
• Organize and maintain filing systems (physical and electronic).
• Coordinate schedules, meetings, and calendars.
• Draft correspondence and other business documents.
• Enter and approve employee timesheets daily.
• Prepare and distribute daily and weekly reports.
• Assist with project documentation and planning activities.
• Support billing and invoicing and assist with collections.
• Open, manage, and close work orders and generate reports.
• Provide translation support during safety trainings and communications.

Skills

Bilingual English/Spanish

Customer service

Verbal & written communication

Time management

Organizational skills

Typing

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Ultimate Staffing is recruiting a Bilingual Office Assistant to support daily office operations, customer service, and HR-related tasks for a growing roofing company. The role requires bilingual English/Spanish communication and strong organization in a fast-paced, in-office setting.

You will greet visitors, handle calls and emails, manage files, schedule activities, and assist with billing, onboarding, and reports. A high school diploma and 2+ years in similar roles are expected.