Bilingual Invoicing Assistant

Prime Meats LLC; Orlando (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Prime Meats LLC is hiring a detail-oriented Invoicing Clerk for our Night Shift in Orlando. You will print and organize orders, process invoices for night operations, and work with the Night Shift Supervisor and Shipping teams to resolve discrepancies.

Strong attention to detail, experience in invoicing or related roles, and proficiency in Excel/Outlook are required. Bilingual English/Spanish is a plus in a fast-paced warehouse environment.

Qualifications

• Experience: 1+ year in invoicing, billing, order processing, data entry, shipping/receiving, or admin in warehouse/logistics.
• Technical: MS Office, especially Excel and Outlook; learn SAP/WMS or similar systems.

Responsibilities

• Print and organize daily orders before operations start.
• Process and generate invoices for orders during the night shift.
• Collaborate with Night Shift Supervisor, Pullers, Checkers, and Shipping to resolve discrepancies.
• Verify orders per route are processed and invoiced accurately.
• Print and distribute invoices and dispatch docs; maintain route/customer/order records.
• Report inventory or order discrepancies promptly.
• Communicate with Warehouse, Transportation, and other ops teams.
• Provide admin support for nightly closeout activities.

Skills

Invoicing

Billing

Order processing

Data entry

Shipping/Receiving

Administrative support

Excel

Outlook

SAP

WMS

English

Bilingual English/Spanish

Tools

SAP

WMS

Excel

Outlook

Job description

Join Our Team!

We are seeking a detail-oriented and organized Invoicing Clerk to support our Night Shift operations.

Schedule:

• Sunday - Thursday.
• Start Time: 6:00 PM.
• End Time: 5:00 AM (Monday & Wednesday).
• End Time: 3:00 AM (Thursday & Friday).

Key Responsibilities:

• Print and organize daily orders before the start of operations.
• Process and generate invoices for orders prepared during the night shift.
• Work closely with the Night Shift Supervisor, Pullers, Checkers, and Shipping team to identify and resolve discrepancies before orders are closed.
• Verify that all orders assigned to each route are processed and invoiced accurately.
• Print, organize, and distribute invoices, route paperwork, and other required dispatch documentation.
• Maintain organized records by route, customer, and order number.
• Report inventory, quantity, product, or customer information discrepancies promptly.
• Communicate effectively with Warehouse, Transportation, and other operational departments.
• Provide administrative support related to nightly operational closeout activities as needed.

Qualifications:

• Experience: Preferred 1+ year of experience in invoicing, billing, order processing, data entry, shipping/receiving, or administrative support within warehouse, distribution, or logistics operations.
• Technical Skills: Basic to intermediate computer proficiency. Working knowledge of Microsoft Office, including Excel and Outlook. Ability to learn and operate SAP, WMS, or other order processing and invoicing systems.
• Core Competencies: Strong attention to detail and accuracy, excellent organizational skills, ability to work in a fast-paced environment and under pressure, strong numerical aptitude, and ability to identify discrepancies.
• Communication: Functional English required.
• Bilingual English/Spanish is a plus.