Bilingual Invoicing Assistant

Prime-Meats; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Prime-Meats in Orlando, FL is seeking a detail-oriented Invoicing Clerk to support our Night Shift operations. The role involves printing and organizing daily orders, generating invoices for night-shift orders, and ensuring accuracy across routes and dispatch documents.

The ideal candidate has 1+ year of invoicing or related experience, basic to intermediate computer skills (Excel/Outlook), and the ability to learn SAP or WMS systems.

Qualifications

• 1+ year of invoicing, billing, order processing, data entry, shipping/receiving, or administrative support within warehouse, distribution, or logistics operations.
• Proficiency with Microsoft Office including Excel and Outlook; SAP, WMS, or other order processing/invoicing systems desirable.
• Strong attention to detail and accuracy, excellent organizational skills, ability to work fast and under pressure, strong numerical aptitude, and ability to identify discrepancies.

Responsibilities

• Print and organize daily orders before the start of operations.
• Process and generate invoices for orders prepared during the night shift.
• Work closely with Night Shift Supervisor, Pullers, Checkers, and Shipping team to resolve discrepancies before orders are closed.
• Verify that all orders assigned to each route are processed and invoiced accurately.
• Print, organize, and distribute invoices, route paperwork, and other required dispatch documentation.
• Maintain organized records by route, customer, and order number.
• Report inventory, quantity, product, or customer information discrepancies promptly.
• Communicate with Warehouse, Transportation, and other operational departments.
• Provide administrative support related to nightly operational closeout activities as needed.

Skills

Attention to detail

Organizational skills

Numerical aptitude

Communication skills

Tools

Excel

Outlook

SAP

WMS

Job description

Join Our Team!

We are seeking a detail-oriented and organized Invoicing Clerk to support our Night Shift operations.

Schedule:

• Sunday - Thursday.
• Start Time: 6:00 PM.
• End Time: 5:00 AM (Monday & Wednesday).
• End Time: 3:00 AM (Thursday & Friday).

Key Responsibilities:

• Print and organize daily orders before the start of operations.
• Process and generate invoices for orders prepared during the night shift.
• Work closely with the Night Shift Supervisor, Pullers, Checkers, and Shipping team to identify and resolve discrepancies before orders are closed.
• Verify that all orders assigned to each route are processed and invoiced accurately.
• Print, organize, and distribute invoices, route paperwork, and other required dispatch documentation.
• Maintain organized records by route, customer, and order number.
• Report inventory, quantity, product, or customer information discrepancies promptly.
• Communicate effectively with Warehouse, Transportation, and other operational departments.
• Provide administrative support related to nightly operational closeout activities as needed.

Qualifications:

• Experience: Preferred 1+ year of experience in invoicing, billing, order processing, data entry, shipping/receiving, or administrative support within warehouse, distribution, or logistics operations.
• Technical Skills: Basic to intermediate computer proficiency. Working knowledge of Microsoft Office, including Excel and Outlook. Ability to learn and operate SAP, WMS, or other order processing and invoicing systems.
• Core Competencies: Strong attention to detail and accuracy, excellent organizational skills, ability to work in a fast-paced environment and under pressure, strong numerical aptitude, and ability to identify discrepancies.
• Communication: Functional English required.
• Bilingual English/Spanish is a plus.