Bilingual Immigrant Services Admin Assistant

catholiccharitiesdiocese; El Centro (CA); On-site; USD 23,419 - 26,174; Full time

Job summary

Catholic Charities Diocese of San Diego is seeking an IS Admin Assistant to provide administrative support to the Immigrant Services team. This full-time role handles front desk duties, intake forms, scheduling, and office coordination to ensure smooth casework flow.

You will work under the Managing Attorney, maintain records, use e-immigration databases, and communicate with clients in English (Spanish bilingual preferred). A certificate or 2–3 years related experience required.

Qualifications

• One-year certificate from college or technical school or 2–3 years related experience.
• Proficient with Microsoft Office; able to manage data in databases and create basic presentations.
• Ability to manage an office efficiently and work independently or as a team.
• Fluency in English; bilingual Spanish/English preferred.

Responsibilities

• Greet and assist clients at the front desk and notify the legal team when clients arrive.
• Provide administrative support to the Immigrant Services program and staff.
• Assist with intake/consultation forms and schedule appointments for staff.
• Maintain office equipment, supplies, and filing; input data into the e-immigration system.

Skills

Fluency in English

Bilingual: Spanish/English

Microsoft Office

Office communication

Education

Certificate or 1-year college/technical

Tools

PowerPoint

Excel

Donor databases

Graphic presentation software

Job description

Catholic Charities Diocese of San Diego is seeking an IS Admin Assistant to provide administrative support to the Immigrant Services team. This full-time role handles front desk duties, intake forms, scheduling, and office coordination to ensure smooth casework flow.

You will work under the Managing Attorney, maintain records, use e-immigration databases, and communicate with clients in English (Spanish bilingual preferred). A certificate or 2–3 years related experience required.