Bilingual HR Administrative Assistant

Tootsie Roll Industries; Cambridge (MA); On-site; Full time

Job summary

Tootsie Roll Industries is seeking a Human Resources Administrative Assistant to support HR operations at their Cambridge plant. The role entails handling payroll, HR systems, and employee relations activities while also assisting in recruitment and onboarding processes. Ideal candidates will possess a BA in HR or Business and have strong communication skills, including the ability to communicate effectively in Spanish.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Vision insurance

Qualifications

• Generalist background with broad knowledge of Employment and Management Practices.
• 1+ years of experience in Human Resources is required.
• Professional Certification in HR is a plus.

Responsibilities

• Provide administrative support for HR operations.
• Manage recruitment and onboarding processes.
• Coordinate employee safety-related events.

Skills

Strong communications skills

HR data analysis

Employee relations

Bilingual (Spanish)

Education

BA/BS Degree in Human Resources, Business Administration or related field

Job description

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Tootsie Roll Industries provided pay range

This range is provided by Tootsie Roll Industries. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$33.00/hr - $35.00/hr

Position Summary

Provide administrative support of the day-to-day Human Resources operations in the Plant. Assists the HR Manager for the organization to achieve overall plant objectives. Major areas covered are HR Department Administration & Reporting, Payroll coordination, New Employee Orientation, Training, Employee Relations, Labor Relations, Communications, Benefits Processing, Health & Wellness, Safety Reporting and Uniform/Laundry Services.

Essential Functions

• Maintains HR Systems
• Ability to analyze HR data and generate reports as needed such as OSHA Log, MA 101, Payroll reports, employee reports as required by the Corporate Office or from the plant.
• Maintains employee personnel and medical records in accordance with company policies and government regulations. Retains records adhering to the company record retention requirements.
• Maintains temporary staffing records and update Temporary Employee Security Log
• Assist employees with human resources related questions and issues.
• Process applications, new hires, terminations and employment changes.
• Develops and executes employee relation activities and events.
• Maintains employee access cards and visitor/ Contractor ID badges.
• Maintains bulletin boards.
• Responsible for preparation and verification of hourly payroll. Verifies accuracy of hours exported and reviews payroll register submitted by Corporate. Verifies benefit deductions and salary changes in a timely manner.
• Submits direct deposits changes, tax information and 401K Beneficiary changes for employees to Corporate.
• Administers purchasing process for Human Resources Department. Adheres to set department budget.
• Manages the recruitment and onboarding process for the plant (temporary and permanent positions).
• Manages the parking tag program.
• Oversees the City of Cambridge internship program candidates
• Oversees the Security Office record keeping
• Manages the Laundry/Uniform program, ensuring effectiveness of cleaning.
• Employee Safety - Coordinate events such as Safety Day, Safety Walks, and First Responder program.
• Provides clerical support and translation support to other departments as needed
• Performs other duties as assigned.
• Assigned the responsibilities of the HR Manager, including Food Defense and SQF responsibilities when the HR Manager is not on site
  
  

Qualifications

• BA/BS Degree in Human Resources, Business Administration or related field
• Professional Certification in the Human Resources field is a plus
• Generalist background with broad knowledge of Employment, Compensation, Management Practices, Training & Development, Compliance Practices, and Employee Relations.
• Strong communications skills, both written and verbal
• 1+ years of experience gained through generalist positions within Human Resources with increasing responsibility
• Ability to speak Spanish is a must
• Previous experience in a food manufacturing environment is a plus
  
  

Job Type: Full-time

Pay: $33.00 - $35.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance
  
  

Schedule

• 8 hour shift
• Day shift
• Monday to Friday
  
  

Education

• Bachelor's (Preferred)
  
  

Experience

• Human resources: 1 year (Required)
  
  

Ability to Commute

• Cambridge, MA 02139 (Required)
  
  

Work Location: In person

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Administrative and Support Services

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