Bilingual Front Desk & Office Admin Specialist

Talentify; Fort Lauderdale (FL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with profit-sharing

Daily team lunches

Job summary

Talentify is seeking a Front Desk Receptionist to join our Fort Lauderdale team. This onsite role blends receptionist, office administration, and accounting support tasks to keep the office running smoothly.

Fluency in English and Spanish, strong organization, and detail-oriented document handling are essential. You will interact with visitors, vendors, and internal staff daily, with frequent calendar and file management responsibilities.

Qualifications

• Fluent bilingual English and Spanish required.
• Experience in receptionist/office administrator roles essential.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Strong attention to detail and organizational skills for accurate documentation.
• Ability to verify documents and maintain organized records for subcontractors.
• Capable of thriving in a fast-paced environment.
• Professional verbal and written communication.
• Ability to handle confidential information discreetly.
• Must be able to lift up to 25 pounds occasionally.
• Valid driver’s license for local errands and lunch pickups.

Responsibilities

• Serve as the first point of contact for visitors, vendors, subcontractors, and callers.
• Manage front desk operations: answer phones, direct calls, greet guests, coordinate visitor access.
• Provide administrative support to leadership and accounting teams.
• Coordinate calendars, meetings, and appointments for leadership and key team members.
• Maintain office organization and manage conference rooms and general tidiness.
• Oversee office supplies and vendor coordination to ensure stock.
• Coordinate daily team lunches and related errands.
• Manage physical and electronic filing systems.
• Assist with accounting-related administrative functions.
• Support subcontractor check release processes with required documentation.
• Review and verify documentation for accuracy and completeness.
• Support leadership with executive-level administrative tasks.
• Coordinate with vendors for office needs and services.
• Handle confidential information with discretion.
• Collaborate across functions in a busy office.
• Perform light tasks including lifting up to 25 pounds.

Skills

Bilingual English/Spanish

Receptionist experience

MS Office Suite

Organizational skills

Document verification

Customer service

Light physical tasks

Driver's license

Administrative support

Work under pressure

Education

Associate degree

Tools

SharePoint

Job description

Talentify is seeking a Front Desk Receptionist to join our Fort Lauderdale team. This onsite role blends receptionist, office administration, and accounting support tasks to keep the office running smoothly.

Fluency in English and Spanish, strong organization, and detail-oriented document handling are essential. You will interact with visitors, vendors, and internal staff daily, with frequent calendar and file management responsibilities.