Bilingual Executive Admin: Board & Exec Support

AppleOne Employment Services; Ventura (CA); On-site; USD 33,000 - 40,000; Full time

Job summary

AppleOne Employment Services in Ventura, CA seeks a Bilingual Executive Admin to provide high-level administrative support to the CEO, senior leadership, and the board. The role entails calendar management, confidential correspondence, and pivotal board tasks in a fast-paced, mission-driven nonprofit environment.

The ideal candidate brings strong communication, sound judgment, and the ability to manage multiple priorities while supporting leadership and community-focused work.

Qualifications

• Bilingual communication skills for internal and external stakeholders.
• Confidentiality and professional discretion.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide confidential executive administrative support to the CEO, executive leadership, and board of directors, including calendar coordination, correspondence, reports, and special projects.
• Prepare, edit, proofread, and organize complex documents, including memos, board materials, meeting packets, resolutions, reports, and official correspondence.
• Coordinate board meetings, management meetings, staff meetings, and ad hoc meetings, including agendas, packets, minutes, follow-up items, and official records.
• Arrange travel, lodging, conference registrations, training logistics, and reimbursement requests for executive staff and board members.
• Serve as a professional liaison with staff, board members, outside agencies, vendors, tenants, community members, and the public.
• Support office operations, front desk coverage, event planning, conference room scheduling, tenant relations, work orders, and maintenance coordination.

Skills

Bilingual

Job description

AppleOne Employment Services in Ventura, CA seeks a Bilingual Executive Admin to provide high-level administrative support to the CEO, senior leadership, and the board. The role entails calendar management, confidential correspondence, and pivotal board tasks in a fast-paced, mission-driven nonprofit environment.

The ideal candidate brings strong communication, sound judgment, and the ability to manage multiple priorities while supporting leadership and community-focused work.