Bilingual Office & Operations Manager (Nonprofit)

AppleOne Employment Services; Lancaster (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

AppleOne Employment Services is recruiting for a growing and dynamic non-profit to hire a Bilingual Spanish Office Manager to oversee day-to-day operations, front desk coverage, and administrative workflows, ensuring respectful service to clients and staff.

The role requires strong organization, ability to read and write in Spanish, and experience in records, billing, and office coordination, plus a California driver’s license and reliable vehicle.

Qualifications

• Minimum 1 year experience as Office Manager/Administrative Manager/Operations Manager or similar in an office setting.
• Bilingual Spanish (read, speak and write).
• Minimum 2 years office administration clerical/records experience including records, billing, reception, mail, records maintenance, office supplies, etc.

Responsibilities

• Oversee day-to-day office operations and ensure smooth workflow for all staff.
• Ensure front desk is staffed and fill in if necessary.
• Manage office supplies, equipment, and inventory.
• Prepare workspaces for onboarding and departures with necessary supplies.
• Coordinate maintenance and repairs of office facilities.
• Implement and maintain office policies and procedures.
• Schedule conference rooms and therapy rooms, staff moves, computer relocation; coordinate with departments to address space needs and updates.
• Order, track, and distribute supplies; ensure proper stocking.
• Assist with coordination and schedule modifications for Coach on Duty and Afterhours on call.
• Provide flexible administrative support and complete additional tasks to support department operations.
• Serve as point of contact between departments, vendors, and visitors.
• Handle correspondence, emails, and phone communications.
• Maintain knowledge of all department programs and resources to support reception staff.

Skills

Bilingual Spanish

Job description

AppleOne Employment Services is recruiting for a growing and dynamic non-profit to hire a Bilingual Spanish Office Manager to oversee day-to-day operations, front desk coverage, and administrative workflows, ensuring respectful service to clients and staff.

The role requires strong organization, ability to read and write in Spanish, and experience in records, billing, and office coordination, plus a California driver’s license and reliable vehicle.