Bilingual (English/Spanish) Project Manager

5th HQ; Town of Florida (NY); On-site; USD 41,000 - 58,000; Full time

Job summary

5th HQ, a nutraceutical manufacturing company in Miramar, FL, is seeking a highly organized Project Manager to oversee projects from client deposits through final delivery.

You will serve as the central hub of communication, ensuring on-time, within-scope, high-quality outcomes while coordinating Purchasing, Design, Production, QA/QC, Packaging, Shipping, and Sales teams. Strong GMP knowledge and project management tools are required.

Qualifications

• Bachelor’s degree in Project Management, Business, Supply Chain, or related field.
• 3+ years of project management experience, preferably in nutraceutical, pharmaceutical, or food manufacturing.
• Strong knowledge of GMPs, FDA, and regulatory compliance.

Responsibilities

• Take ownership of new projects once a client deposit is confirmed.
• Review client specifications, order details, and timelines to initiate planning.
• Lead kickoff meetings with Purchasing, Design, Production, QA/QC, Packaging, and Shipping teams.
• Collaborate with Purchasing to ensure timely procurement of raw materials and packaging.
• Work with Graphic Designers on artwork creation, revisions, and approvals.
• Partner with Production to schedule batches, track progress, and resolve issues.
• Ensure Packaging specifications align with brand and regulatory requirements.
• Coordinate with QA/QC to meet compliance and release testing.
• Oversee Shipping & Logistics to ensure timely fulfillment.
• Act as the main point of contact for the Sales Team and provide updates.

Skills

Detail-oriented

Problem-solving

Communication

Teamwork

Analytical thinking

Education

Bachelor’s degree (PM/Business/Supply Chain)

Tools

Monday.com

Asana

Trello

MS Project

Job description

We are seeking ahighly organized and detail-oriented Project Managerto join our growingnutraceutical manufacturing company. In this role, you will oversee the entire project lifecycle, starting from the confirmation of a client’s sales order (deposit received) through tofinal product delivery.

The ideal candidate will act as thecentral hub of communicationbetween internal departments, ensuring projects are deliveredon time, within scope, and at the highest quality standards.

Location: Miramar, FL

Salary:$36/HR

Key Responsibilities

Project Initiation & Planning

• Take ownership of new projects once a client deposit is confirmed.

• Review client specifications, order details, and timelines to initiate planning.

• Lead kickoff meetings withPurchasing, Design, Production, QA/QC, Packaging, and Shipping teams.

Cross-Functional Coordination

• Collaborate withPurchasing to ensure timely procurement of raw materials and packaging.

• Work withGraphic Designers on artwork creation, revisions, and approvals.

• Partner withProduction to schedule batches, track progress, and resolve issues.

• EnsurePackaging specifications align with brand and regulatory requirements.

• Coordinate withQA/QC to meet compliance and release testing.

• OverseeShipping & Logistics to ensure timely and accurate fulfillment.

Sales Team Communication

• Act as themain point of contact for the Sales Team once projects are initiated.

• Provide clear, regular updates on project progress, milestones, and potential risks.

• Communicate client requests and changes across departments.

• Help manage client expectations regarding timelines and deliverables.

Timeline & Budget Management

• Develop and manage detailed project timelines, tracking all milestones.

• Monitor costs to ensure projects remain within budget.

Documentation & Reporting

• Maintain accurate project records, approvals, and schedules.

• Prepare regular project status reports and updates for internal stakeholders.

Qualifications

• Bachelor’s degree inProject Management, Business, Supply Chain, or related field.

• 3+ years of project management experience, preferably in nutraceutical, pharmaceutical, or food manufacturing.

• Strong knowledge ofGMPs, FDA, and regulatory compliance.

• Proficient with project management tools (e.g.,Monday.com, Asana, Trello, MS Project).

• PMP certificationor similar is a plus.

Key Attributes

• Highlydetail-oriented, with the ability to manage multiple projects at once.

• Strongproblem-solving skills in a fast-paced, deadline-driven environment.

• Excellentcommunication and interpersonal skills across departments.

• Analytical thinker with sound decision-making abilities.

• Team player who consistently drives projects to successful completion.