Sales Project Coordinator Bilingual EngSpa

5TH HQ; United States; On-site; USD 29,549 - 42,085; Full time

Job summary

5TH HQ is seeking a detail-oriented Project Coordinator in Miramar, FL, to manage nutraceutical manufacturing projects from sales order confirmation to final delivery. The role requires supporting project execution, cross-functional coordination, and excellent communication skills.

This full-time position offers a salary of $26 per hour and an opportunity for professional growth within a fast-paced and dynamic environment.

Qualifications

• 1–3 years of project coordination experience, ideally in nutraceuticals or related fields.
• Strong attention to detail and ability to meet deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Assist Project Manager in coordinating project execution phases.
• Maintain and update project timelines and deliverables.
• Act as a liaison between Sales and internal departments.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficiency in Microsoft Office Suite

Education

Associate or Bachelor’s degree in Business, Project Management, Communications, or related field

Tools

Monday.com

Asana

Trello

Job description

We are seeking a detail-oriented and highly organized Project Coordinator to support the execution and management of nutraceutical manufacturing projects from sales order confirmation to final product delivery. This role reports directly to the Project Manager and Director of Sales and will serve as a key link between departments, ensuring smooth communication, accurate documentation, and timely project execution.

This is an excellent opportunity for a proactive professional who thrives in a fast-paced, regulated manufacturing environment and is looking to grow within a dynamic company.

Location: Miramar, FL

Salary: $26/HR

Key Responsibilities

Project Support & Tracking

• Assist the Project Manager in coordinating all phases of project execution once a client deposit is received.
• Maintain and update project timelines, schedules, and deliverables.
• Track project progress and provide regular status updates to internal teams.

Sales Team Liaison

• Act as a bridge between Sales and internal departments to ensure client requirements are accurately communicated.
• Follow up on pending items, approvals, and client feedback.
• Assist in preparing project summaries and reports for the Director of Sales.

Cross-Functional Coordination

• Share project details with Purchasing, Design, Production, Packaging, QA/QC, and Shipping teams.
• Schedule and coordinate internal meetings to align tasks and responsibilities.
• Help ensure artwork, materials, and documents are submitted and approved on time.

Administrative & Documentation Support

• Maintain accurate project records, including specifications, approvals, and production timelines.
• Support creation of checklists, trackers, and reporting tools.
• Prepare spreadsheets, reports, and presentations as needed.

Problem-Solving & Follow-Up

• Identify potential delays or bottlenecks and escalates issues to the Project Manager.
• Follow up with departments on outstanding tasks.
• Assist in resolving routine challenges to keep projects moving forward.

Qualifications

• Associate or Bachelor’s degree in Business, Project Management, Communications, or related field.
• 1–3 years of project coordination experience, ideally in nutraceuticals, pharmaceuticals, food manufacturing, or consumer goods.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with project management tools such as Monday.com, Asana, or Trello preferred.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Key Attributes

• Reliable, organized, and detail-focused with strong follow-through.
• Excellent communicator who works well across teams.
• Proactive problem-solver with a positive, adaptable attitude.
• Team player eager to learn and grow.