Bilingual Court Clerk Assistant — Case Management Pro

AustinTexas; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Austin Municipal Court seeks a detail-oriented Court Clerk to support judges, prosecutors, and staff in managing criminal and administrative cases. You will update files, prepare documents, coordinate hearings, and assist with courtroom operations, while ensuring accuracy and confidentiality.

Qualified applicants have a high school diploma or associate degree and at least two years of related experience, are bilingual in English and Spanish, and can handle payments and data entry

Qualifications

• Graduation from an accredited high school or equivalent, plus four (4) years of related experience.
• Must be bilingual (English/Spanish) and pass pre-employment assessment.

Responsibilities

• Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, driver safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions, and others as appropriate to criminal and administrative case types.
• Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses, and others.
• Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily.
• Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
• Coordinates with prosecutors and police officers about their availability to schedule hearings, trials, and appearances on dockets.
• Prepares official court documents to prepare for court cases.
• Prepares cases for transfer to other courts as appropriate.
• Contacts defendants, prosecutors, defense attorneys, officers, and others regarding court appearances and non-compliance issues.
• Researches names, addresses, and telephone numbers of defendants using various databases to facilitate contact and case compliance.
• Assists judge in courtroom, monitors and attends to juror needs, coordinates courtroom activity (including maintaining order).
• Generates complaints (official charging instruments), prepares summons and subpoenas, and prepares paperwork such as defendant histories for use at appearance docket.
• Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• Compiles data/information, tracks and monitors for performance measures and/or reports.
• Investigates and recommends resolution of procedural and operational problems.

Skills

Legal knowledge

Court procedures

City policies

Communication skills

Multitasking

Computer literacy

Data analysis

Bilingual English/Spanish

Discretion/confidentiality

Education

High school diploma or equivalent

Associate degree

Tools

Word

Excel

Database systems

Job description

The City of Austin Municipal Court seeks a detail-oriented Court Clerk to support judges, prosecutors, and staff in managing criminal and administrative cases. You will update files, prepare documents, coordinate hearings, and assist with courtroom operations, while ensuring accuracy and confidentiality.

Qualified applicants have a high school diploma or associate degree and at least two years of related experience, are bilingual in English and Spanish, and can handle payments and data entry