Bilingual Administrative Specialist - Property Management

FirstService Residential; Miami (FL); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Job summary

FirstService Residential in Miami, FL seeks an Administrative Assistant to provide a wide range of administrative support for property management operations and association activities.

Responsibilities include preparing reports, managing resident information, processing invoices, coordinating meetings, and assisting with payroll and records. The role requires bilingual communication and a strong customer-service mindset. This is a full-time, on-site position with standard hours and benefits.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three to five plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Strong administrative background and customer service skills.

Responsibilities

• Coordinates collection and preparation of operating reports and new hires.
• Answers the phone properly and handles messages courteously and timely.
• Prepares management and committee reports and board notices.
• Maintains and updates resident information in database monthly.
• Creates and tracks insurance records and maintains office supplies.

Skills

Administrative background

Customer service

Interpersonal skills

Bilingual

Telephone skills

Education

Associates degree in business

Tools

Microsoft Windows

Job description

FirstService Residential in Miami, FL seeks an Administrative Assistant to provide a wide range of administrative support for property management operations and association activities.

Responsibilities include preparing reports, managing resident information, processing invoices, coordinating meetings, and assisting with payroll and records. The role requires bilingual communication and a strong customer-service mindset. This is a full-time, on-site position with standard hours and benefits.