Bilingual Administrative & Receiving Specialist

Cooling Systems Caribe; New Brunswick (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Finger Cooling Systems and Uptime Cooling Systems are seeking an organized administrative assistant to support their receiving and banking operations. The role handles deposits, reconciliations, payroll hours, invoicing, mail, and inventory records for both companies.

The ideal candidate has 1–2 years in administrative work, strong attention to detail, excellent confidentiality, and familiarity with MS Office or Google Workspace. A valid driver's license may be required for bank visits.

Qualifications

• High school diploma or equivalent.
• 1–2 years in administrative work, cash handling, or receiving.
• Basic computer skills: email, scanning, MS Office or Google Workspace.
• Strong attention to detail and confidentiality.
• Valid driver’s license; travel to bank or post office.

Responsibilities

• Prepare and make bank deposits, verifying amounts.
• Collect reconciliations for two companies, timely.
• Record and track employee hours for payroll.
• Scan and send invoices, deposit slips, receipts.
• Check, sort, and distribute incoming mail.
• Receive merchandise and verify against invoices or POs.
• Keep deposits, invoices, receipts, records separated by company.
• Maintain organized physical and digital files.
• Perform other related administrative duties.

Skills

Organization

Attention to detail

Time management

Communication

Teamwork

Independence

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

Finger Cooling Systems and Uptime Cooling Systems are seeking an organized administrative assistant to support their receiving and banking operations. The role handles deposits, reconciliations, payroll hours, invoicing, mail, and inventory records for both companies.

The ideal candidate has 1–2 years in administrative work, strong attention to detail, excellent confidentiality, and familiarity with MS Office or Google Workspace. A valid driver's license may be required for bank visits.