Office Administrator- Bilingual

Cooling Systems Caribe, Inc. (CSC Radiator); New Brunswick (NJ); On-site; USD 36,000 - 54,000; Full time

Job summary

Finger Cooling Systems and Uptime Cooling Systems in New Jersey are seeking an organized administrative assistant to support receiving and clerical tasks. You will handle deposits, document control, and mail, while ensuring accurate record keeping for two related companies.

The role requires 1–2 years in admin cash handling or receiving, with MS Office or Google Workspace proficiency. A valid driver's license and the ability to travel to banks or post offices if needed are preferred.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative work, cash handling, or receiving.
• Basic computer skills including email, scanning, and MS Office or Google Workspace.
• Strong attention to detail and accuracy when handling money and documents.
• High level of honesty, responsibility, and confidentiality.
• Valid driver's license and ability to travel to the bank or post office if needed.

Responsibilities

• Prepare and make bank deposits of checks and cash, verifying amounts match records.
• Collect and organize reconciliations for Finger Cooling Systems and Uptime Cooling Systems, ensuring on-time completion.
• Record and track employee hours for payroll processing.
• Scan and send invoices, deposit slips, and receipts to the appropriate department.
• Check, sort, and distribute incoming mail.
• Receive merchandise, verify against invoices or POs, and record items.
• Keep deposits, invoices, receipts, and records for each company properly separated.
• Maintain organized physical and digital files and follow established processes.
• Perform other related administrative duties as assigned.

Skills

Organization

Time management

Communication

Teamwork

Attention to detail

Education

High school diploma

Associate degree

Tools

Microsoft Office

Google Workspace

POS systems

Job description

Finger Cooling Systems and Uptime Cooling Systems are seeking an organized, reliable, and detail-oriented individual to support our administrative and receiving operations. This person will be responsible for handling bank deposits, accounting documentation, mail, and the tracking of incoming and outgoing merchandise, ensuring all processes are completed accurately and on time.

Key Responsibilities

• Prepare and make bank deposits of checks and cash, verifying that amounts match records
• Collect and organize reconciliations for Finger Cooling Systems and Uptime Cooling Systems, ensuring they are complete, accurate, and submitted on time
• Record and track employee hours worked for both companies, ensuring accuracy for payroll processing
• Scan and send invoices, deposit slips, and receipts to the appropriate department or staff
• Check, sort, and distribute incoming mail
• Receive merchandise, verify it against invoices or purchase orders, and ensure incoming and outgoing items are properly recorded
• Keep deposits, invoices, receipts, and records for each company properly separated and accurately identified
• Ensure that established processes are followed
• Maintain organized physical and digital files
• Perform other related administrative duties as assigned

Requirements

• High school diploma or equivalent
• [1–2] years of experience in administrative work, cash handling, or receiving
• Basic computer skills, including email, scanning, and Microsoft Office or Google Workspace
• Strong attention to detail and accuracy when handling money and documents
• High level of honesty, responsibility, and confidentiality
• Valid driver's license and ability to travel to the bank or post office (if applicable)

Preferred Qualifications

• Associate degree or coursework in office administration, accounting, or a related field
• Experience with inventory or point-of-sale systems
• Experience with timekeeping or payroll systems
• Bilingual (English/Spanish)

Key Skills

Organization, time management, effective communication, teamwork, and the ability to work independently.