Bilingual Administrative & Operations Assistant

Sea America Inc; Kentucky; On-site; USD 26,000 - 33,000; Part time

Job summary

Sea America Inc. is seeking a motivated Part-Time Administrative & Operations Assistant fluent in Korean and English to support business operations, inventory coordination, logistics, purchasing, and office administration.

The role involves coordinating with multiple departments and assisting with travel, reports, and daily office tasks. The ideal candidate is organized, detail-oriented, and capable of handling confidential information.

Qualifications

• High School Diploma or equivalent.
• Fluency in Korean and English (written and verbal).
• Experience or interest in supply chain, purchasing, inventory, logistics, warehouse administration, or operations support preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• ERP system or inventory management software experience is a plus.

Responsibilities

• Provide general administrative assistance to support daily office operations.
• Serve as liaison between office, warehouse, service, and operations personnel.
• Prepare reports, spreadsheets, correspondence, presentations, and other business documents.
• Assist with scheduling meetings, coordinating appointments, and supporting office calendars.
• Coordinate meeting logistics, conference room setup, refreshments, and catering as needed.
• Assist with travel arrangements and itineraries.
• Answer and direct phone calls, receive visitors, and respond to inquiries.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to U.S.-based employees and SEA Global staff.
• Assist with special projects and other duties as assigned.

Skills

Bilingual Korean/English

Organizational skills

Communication skills

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

ERP / inventory management software

Job description

Job Description

We are seeking a motivated Part-Time Administrative & Operations Assistant to join our team. This position is ideal for a bilingual Korean/English candidate who is organized, detail-oriented, and interested in supporting business operations, inventory coordination, logistics activities, purchasing functions, and office administration. The role provides administrative support across multiple departments while helping ensure efficient day-to-day office, warehouse, and operational activities.

Administrative Support

• Provide general administrative assistance to support daily office operations.
• Serve as an administrative liaison between office, warehouse, service, and operations personnel.
• Prepare reports, spreadsheets, correspondence, presentations, and other business documents.
• Assist with scheduling meetings, coordinating appointments, and supporting office calendars.
• Coordinate meeting logistics, conference room setup, refreshments, and catering as needed.
• Assist with travel arrangements, including flights, hotels, rental cars, and itineraries.
• Answer and direct phone calls, receive visitors, and respond to general inquiries.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to U.S.-based employees and visiting SEA Global staff.
• Assist with special projects and other duties as assigned.

Office Operations Support

• Support vendor communications and maintain related documentation.
• Assist with data entry, recordkeeping, and organizational filing systems.
• Maintain office supplies and coordinate replenishment as needed.
• Support process improvement initiatives that enhance office efficiency and service quality.
• Draft, update, and maintain standard operating procedures and other business documentation as assigned.

Inventory, Purchasing & Operations Support

• Maintain inventory records and assist with cycle counts and inventory audits.
• Monitor inventory levels and communicate replenishment requirements.
• Support purchasing activities by tracking purchase orders, supplier documents, and procurement records.
• Assist with company asset tracking, including office and technology equipment.
• Coordinate shipment documentation, packing lists, and operational records.
• Support inventory accuracy and administrative functions associated with warehouse and operations activities.

Warehouse & Logistics Support

• Assist with receiving incoming shipments and materials.
• Verify received items against purchase orders and packing lists.
• Prepare shipping documentation and coordinate outgoing shipments.
• Assist with labeling, scanning, organizing storage locations, and shipment processing.
• Support inventory transfers and warehouse-related administrative activities as needed.
• Assist with packing parts and materials for shipment when necessary.

Qualifications

• High School Diploma or equivalent required.
• Fluency in both Korean and English (written and verbal) required.
• Interest or experience in supply chain coordination, purchasing, inventory control, logistics, warehouse administration, or operations support preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• ERP system or inventory management software experience is a plus.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Ability to handle multiple priorities in a professional office environment.
• Ability to work independently and collaboratively with team members.
• Ability to maintain confidentiality and exercise discretion when handling business information.

Work Conditions

• Part-time position, approximately 28 hours per week.
• Potential opportunity for full-time employment based on business needs and performance.
• Minimal travel (less than 10%) may be required.
• Ability to safely lift up to 50 pounds and perform general physical tasks when needed.

Compensation

Pay Range: $19.00 - $24.00 per hour, based on qualifications and experience.

Must be eligible to work in the United States without visa sponsorship.