Bilingual Administrative & Data Associate for Community Organizing

Community Organizing and Family Issues (COFI); Chicago (IL); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Life insurance

403(b) with employer match

Paid time off

Flexible scheduling

Paid sabbatical after 10 years

Vision and dental (optional)

Job summary

COFI is seeking a Bilingual Administrative and Data Associate to support the Organizing Department in Illinois. The role includes coordinating meeting logistics, data management, creating bilingual flyers, providing translation at meetings, some member outreach, and general clerical tasks.

The position is largely in-person from our Chicago Office (at least 4 days a week). The starting salary range is $48,000 to $55,000 with generous benefits including health, 403(b) with employer match, paid

Qualifications

• Bilingual Spanish and English verbal and written abilities required.

Responsibilities

• Coordinate logistics for virtual, hybrid and in-person meetings/trainings/events, including tech support, travel arrangements, securing venues, ordering supplies/refreshments, lining up childcare, making copies, organizing supplies, translation at meetings and of written materials.
• Lead the logistical coordination of major events that engage 120+ people, including an annual statewide celebration and an annual Springfield advocacy day.
• Data entry for tracking participants' data in COFI's database. Maintaining updated records of member contact information, setting up data collection forms, running data reports, tracking lobbying expenses and management of other electronic and paper filing and record keeping.
• Occasional turnout calls to parent leaders (in Spanish and English) for trainings, meetings and actions.
• Coordinate and communicate a monthly bilingual Calendar of Events for parent leaders statewide.
• Maintain inventory of Organizing Department program supplies and place supply orders, as needed.
• Processing payments and expense reimbursements for Organizing Department activities.
• Support for general office administrative pieces as needed.
• Occasional travel around state regions and occasional Saturday, early morning and evening work as required by the program year.
• Respond to emails and communications in a timely fashion.
• Other duties as assigned, including answering phones and emails, as requested.

Skills

Bilingual Spanish-English

Organizational skills

Communication skills

Microsoft Office

Databases

Google Suite

Zoom

Canva

Community organizing

Relational skills

Education

High School diploma

Associate degree or higher

Tools

Microsoft Office Suite

Databases

Google Suite

Zoom

Canva

Job description

COFI is seeking a Bilingual Administrative and Data Associate to support the Organizing Department in Illinois. The role includes coordinating meeting logistics, data management, creating bilingual flyers, providing translation at meetings, some member outreach, and general clerical tasks.

The position is largely in-person from our Chicago Office (at least 4 days a week). The starting salary range is $48,000 to $55,000 with generous benefits including health, 403(b) with employer match, paid