Bilingual Administrative Assistant (Spanish)

Summit; Lowell (MA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a Bilingual Administrative Assistant fluent in Spanish to support daily operations in a fast-paced union environment. This full-time, on-site role involves maintaining training records, managing office tasks, and ensuring efficient workflow. The ideal candidate will have strong organizational skills and the ability to work independently and as part of a team. Join a dynamic organization that values proactive and professional attitudes, and enjoy eligibility for a comprehensive benefits package.

Qualifications

• 3-5 years of experience in administrative roles.
• Experience in construction or union environments is a plus.

Responsibilities

• Maintain filing systems and track training certifications.
• Support preparation of training materials and general office duties.

Skills

Fluent in Spanish

Organizational skills

Clerical skills

Multitasking skills

Proficiency in Microsoft Office Suite

Job description

Bilingual Administrative Assistant (Spanish)

Lowell, MA

Summit Lowell, MA

2 days ago - Be among the first 25 applicants

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Direct message the job poster from Summit

District Council 35, representing approximately 4,000 members across Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island, is seeking an Administrative Assistant to support the Finishing Trades Institute in Lowell, MA. The role involves supporting daily office operations, maintaining training records for union members, and ensuring efficient workflow. This full-time, on-site position requires strong organizational skills and attention to detail in a fast-paced union environment. The position includes eligibility for the complete DC35 benefits package.

Key Responsibilities:

• Maintain accurate electronic and hard copy filing systems, retrieve and distribute documents.
• Track training completion and certifications for union members.
• Create and distribute documents; support report preparation.
• Answer phones, provide information, and handle inquiries related to training.
• Support the preparation and distribution of training materials and supplies.
• Perform general office duties such as copying, printing, scanning, filing, and faxing; maintain calendars of training, meetings, and events.
• Assist in planning and executing organization-sponsored events.
• Handle other ad-hoc projects as needed.

Qualifications:

• Fluent in Spanish required.
• Fluent in Portuguese preferred.
• 3-5 years of experience.
• Experience in construction or union environments is a plus.
• Strong clerical, organizational, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to meet deadlines and work independently and as part of a team.
• Approachable, proactive, positive, and professional attitude.

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative