Bilingual Administrative Assistant — Saturday Youth Programs

Jiffy Lube International, Inc.; New York (NY); On-site; USD 23,000 - 29,000; Part time

Job summary

Oliver Scholars seeks a recent college graduate or current college student to assist in administering the Scholar Immersion Program (SIP) for middle school students. The Administrative Assistant ensures a community-focused, safe, accountable environment and reports to the Director of Academic Affairs in a nonprofit education setting.

The role involves attendance, family outreach in English and Spanish, lunch supervision, materials for teachers, Metro card distribution, and progress tracking with

Qualifications

• Recent college graduate or current student in good standing at an accredited program.
• Proficiency in spoken and written Spanish; English and Spanish communication with students and families.
• Strong organizational skills.
• Conflict management experience and public speaking a plus.
• A mission-driven individual with commitment to Oliver Scholars’ mission and values.
• A flexible, creative individual able to connect with students.
• Emotionally mature with humor and sensitivity to diverse personalities.
• Hard worker with energy; willing to work hands-on in activities.
• Good listener open to feedback.

Responsibilities

• Available in person on Saturdays from Sept 2026 to June 2027.
• Attend orientation sessions and program meetings.
• Supervise daily arrival and dismissal.
• Record attendance and communicate late arrivals and absences in English and Spanish.
• Email students and families with attendance updates.
• Support facilitation of lessons and classroom management when needed.
• Assist faculty in monitoring student attentiveness, behavior, and progress.
• Coordinate with faculty and leadership to support students.
• Check-in with students and offer support in managing responsibilities.
• Supervise breaks and meals; enforce handbook policies.
• Use Google Suite, Canva, SimpleText, and Apricot to draft, distribute, and archive documents.
• Assist Programs Coordinator in managing course enrollment and tracking progress.
• Other duties as assigned.

Skills

Spanish proficiency

Organizational skills

Conflict management

Public speaking

Mission-driven

Adaptability

Empathetic listener

Hard worker

Active listener

Tools

Google Suite

Canva

SimpleText

Apricot

Job description

Oliver Scholars seeks a recent college graduate or current college student to assist in administering the Scholar Immersion Program (SIP) for middle school students. The Administrative Assistant ensures a community-focused, safe, accountable environment and reports to the Director of Academic Affairs in a nonprofit education setting.

The role involves attendance, family outreach in English and Spanish, lunch supervision, materials for teachers, Metro card distribution, and progress tracking with