Administrative Assistant - Autumn, Winter, & Spring Saturday Academy (Part-time)

Career; New York (NY); On-site; USD 23,000 - 29,000; Part time

Job summary

Oliver Scholars seeks a recent college graduate or current college student to assist in administering the Scholar Immersion Program (SIP) for middle school students. The Administrative Assistant ensures a community-focused, safe, accountable environment and reports to the Director of Academic Affairs in a nonprofit education setting.

The role involves attendance, family outreach in English and Spanish, lunch supervision, materials for teachers, Metro card distribution, and progress tracking with

Qualifications

• Recent college graduate or current student in good standing at an accredited program.
• Proficiency in spoken and written Spanish; English and Spanish communication with students and families.
• Strong organizational skills.
• Conflict management experience and public speaking a plus.
• A mission-driven individual with commitment to Oliver Scholars’ mission and values.
• A flexible, creative individual able to connect with students.
• Emotionally mature with humor and sensitivity to diverse personalities.
• Hard worker with energy; willing to work hands-on in activities.
• Good listener open to feedback.

Responsibilities

• Available in person on Saturdays from Sept 2026 to June 2027.
• Attend orientation sessions and program meetings.
• Supervise daily arrival and dismissal.
• Record attendance and communicate late arrivals and absences in English and Spanish.
• Email students and families with attendance updates.
• Support facilitation of lessons and classroom management when needed.
• Assist faculty in monitoring student attentiveness, behavior, and progress.
• Coordinate with faculty and leadership to support students.
• Check-in with students and offer support in managing responsibilities.
• Supervise breaks and meals; enforce handbook policies.
• Use Google Suite, Canva, SimpleText, and Apricot to draft, distribute, and archive documents.
• Assist Programs Coordinator in managing course enrollment and tracking progress.
• Other duties as assigned.

Skills

Spanish proficiency

Organizational skills

Conflict management

Public speaking

Mission-driven

Adaptability

Empathetic listener

Hard worker

Active listener

Tools

Google Suite

Canva

SimpleText

Apricot

Job description

Organization Mission

Oliver Scholars prepares high-achieving students from underserved New York City communities for success at top independent schools and prestigious colleges.

Job Title

Administrative Assistant

Report to

Director of Academic Affairs

Department

Academic Affairs

Position Type

Seasonal part-time Autumn, Winter, & Spring Saturday Academy

FLSA

Non-Exempt

Summary

Oliver Scholars seeks a recent college graduate or current college student to assist in the administration of the Scholar Immersion Program (SIP), catering to middle school students. The Administrative Assistant is responsible for ensuring an environment of community, safety, accountability, discipline, and fun for students. This position reports to the Director of Academic Affairs and is an excellent opportunity to experience various aspects of scholarship and youth development with an education nonprofit organization.

The administrative assistant will take attendance, call families regarding absenteeism, supervise lunch, obtain materials for teachers, distribute students Metro cards, and track academic progress as needed.

Qualifications

• Recent college graduate or current college student in good academic standing at an accredited degree program
• Professional proficiency in spoken and written Spanish required; must be able to communicate effectively with students and families in both English and Spanish.
• Strong organizational skills
• Conflict management experience and public speaking experience a plus
• A mission-driven individual with a belief in and commitment to Oliver s mission and values
• A flexible, creative individual able to find alternative ways to connect with students
• Emotionally mature with a good sense of humor and the flexibility and sensitivity to work with diverse personalities and situations
• A hard worker with a high energy level; a doer with a willingness to work hands-on in developing and executing a variety of activities
• A good listener who is comfortable receiving feedback

Desired Competencies

• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Adaptability - Adapts to changes in the work environment; willing to learn new techniques and procedures; Manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Innovation & Initiative - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention; Looks for and takes advantage of opportunities.
• Planning/Organizing & Project Management - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans; Communicates changes and progress; Completes projects on time and budget.
• Interpersonal Skills - Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

COMPENSATION

Salary is $19/hr.

Culture

Oliver Scholars is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ( protected class ) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

Responsibilities

• Available in person on Saturdays from September 2026 to June 2027
• Required attendance at all orientation sessions and program meetings.
• Supervise daily arrival and dismissal.
• Record attendance and communicate late arrivals and absences to administrators and families in English and Spanish.
• Email students and families with attendance updates.
• Support facilitation of lessons and classroom management when needed.
• Assist faculty in monitoring student attentiveness, behavior, and progress during classes.
• Coordinate with faculty, seasonal staff, and Oliver Scholars leadership to support students.
• Check-in with students and offer support in managing their various responsibilities.
• Supervise student breaks and meal times.
• Enforce community expectations and policies described in the student handbook.
• Use technology platforms like Google Suite, Canva, SimpleText, and Apricot to draft, distribute, and archive documents.
• Assist the Programs Coordinator in managing course enrollment and tracking academic progress.
• Other duties, as assigned.

Requirements

• Authorized to work in the US without sponsorship
• Available Saturday's from 8:30 am to 4:00 pm
• Knowledge in: Administrative

Equal Opportunity Employer

The Oliver Scholars Program, Inc. is an equal opportunity employer and is firmly committed to maintaining a work environment free from all forms of discrimination and harassment. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Oliver Scholars encourages applications from people of all backgrounds. We value a diverse workforce and an inclusive culture, as we believe this best reflects the communities and students we serve.