Bilingual Administrative Assistant Floater

Bastion Law, PLLC; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading law firm in Houston seeks an administrative professional dedicated to supporting departmental operations with a focus on organization and communication. This role offers opportunities for growth while providing essential clerical duties under direct supervision. Ideal candidates exhibit strong decision-making abilities and a collaborative spirit, contributing effectively in a busy office environment.

Benefits

401(K) Retirement Saving Plan with Employer Match

Low-cost Health, Dental & Vision insurance

Tuition & Certification Reimbursement

Paid Time Off

Paid Holidays

Qualifications

• Minimum 2 years of experience in active administrative roles.
• Advanced communication skills in English; intermediate Spanish preferred.
• Excellent time management and organizational skills.

Responsibilities

• Managing phone calls, scheduling appointments, and organizing internal meetings.
• Maintaining detailed records and managing document filings efficiently.
• Providing general support and assistance in compliance training.

Skills

Communication Skills

Organization

Time Management

Decision Making

Bilingual Communication

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Long-term employment with opportunities for growth
We offer excellent benefits including:
401(K) Retirement Saving Plan w/ Employer Match
Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
Tuition & Certification Reimbursement
Paid Time Off – (15 Days; prorated before 1st year)
Parental Leave
Paid holidays
POSITION SUMMARY:
This position is responsible for providing support in the performance of various administrative and clerical duties for the department assigned to. Assignments should be carried out under close direct supervision. To do this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from HR Assistant Manager and functional supervision from Safety Supervisor as needed. Does not exercise supervision over any other position.

GEOGRAPHIC REGION:
Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS:
Required
Must have a minimum of two (2) years of experience in administrative area.
Advanced communication skills in English (read, write and speak).
Intermediate communication skills in Spanish (read, write and speak).
Ability to communicate effectively, professionally, and friendly in a business environment.
Intermediate computer skills (Microsoft Suite – Outlook, Excel, PowerPoint, etc.)
Excellent time management skills with the ability to consistently meet deadlines.
Must possess strong organization and time management skills.
Ability to prioritize, multi-task and work independently with limited supervision.
Strong decision-making skills.
Ability to establish and maintain effective working relationships with vendors and fellow employees.
Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed.
Preferred
Experience with the following: DOT, FRA, OSHA, USCG, CBP regulations, HAZMAT, Workers Comp., Ergonomics experience a plus
High School diploma or equivalent.

DUTIES AND RESPONSIBILITIES:
Primary
Answering and directing phone calls/emergency calls, handling administrative requests, and queries from supervisors/senior managers.
Organizing and scheduling appointments with vendors, planning internal and external meetings, and taking detailed minutes of meetings to include safety committee minutes. Scheduling compliance certification trainings for departmental needs.
Manage digital recordkeeping of invoices, employee files, third party inspections, toolbox meetings, oversight of equipment inspection logs and employee intake logs.
Assisting in the preparation of regularly scheduled reports for fire suppression, environmental, claims, audits, and facility responsibilities while maintaining an appropriate filing system.
Providing general support to visitors and acting as the point of contact for internal and external vendors and state, local and federal officials.
Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times.
Perform all functions in accordance with operation and safety guidelines.
Support other departments, as needed.
Perform other related tasks as assigned.

PHYSICAL REQUIREMENTS:
Subject to physical is required along with other tests as applicable.
The employee is continuously required to use hands to finger, handle, or feel.
The employee frequently is required to talk and/or hear.
The employee is continuously required to sit.
The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to twenty (20) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

SAFETY REQUIREMENTS:
Report safety hazards.
Immediately report incidents involving injury, illness, or property damage.
Wear protective PPE (Personal Protective Equipment) as instructed or necessary.
Comply with all company safety policies, procedures, and rules.
Refuse any unsafe task or operation.
Participate in safety meetings and training.
Be constantly aware of their personal safety and that of their coworkers.

CONDITIONS:
Indoors office, and occasionally outdoors and/or in a Warehouse environment - Exposed to controlled temperatures in an office environment. and occasionally exposed to a non-controlled environment (outdoors) where they may be exposed to all possible environmental factors such as extreme heat, cold, rain, wind and high humidity during day and night shifts.
The noise level in the work environment is usually low to moderate.

DISCLAIMER:
We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

QUALIFICATIONS:
Required
Must have a minimum of two (2) years of experience in administrative area.
Advanced communication skills in English (read, write and speak).
Intermediate communication skills in Spanish (read, write and speak).
Ability to communicate effectively, professionally, and friendly in a business environment.
Intermediate computer skills (Microsoft Suite – Outlook, Excel, PowerPoint, etc.)
Excellent time management skills with the ability to consistently meet deadlines.
Must possess strong organization and time management skills.
Ability to prioritize, multi-task and work independently with limited supervision.
Strong decision-making skills.
Ability to establish and maintain effective working relationships with vendors and fellow employees.
Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed.
Preferred
Experience with the following: DOT, FRA, OSHA, USCG, CBP regulations, HAZMAT, Workers Comp., Ergonomics experience a plus
High School diploma or equivalent.