Bilingual Administrative Assistant Floater

Austin Bar Assocation; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Une organisation juridique réputée cherche à combler un poste administratif à long terme à Houston. Le candidat idéal aura au moins deux ans d'expérience administrative, avec d'excellentes compétences en communication en anglais. Les responsabilités incluent la gestion d'appels, la planification d'appels, et le soutien aux départements. De plus, des avantages attrayants comme l'assurance maladie et un plan de retraite sont offerts dès le premier jour.

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance

Tuition & Certification Reimbursement

Paid Time Off

Parental Leave

Paid holidays

Qualifications

• Deux ans d'expérience administrative minimum requise.
• Compétences en communication en anglais avancées exigées.
• Capacité à gérer plusieurs tâches et à travailler de manière autonome.

Responsibilities

• Répondre aux appels et gérer les demandes administratives.
• Planifier des rendez-vous et prendre des minutes.
• Gérer les dossiers numériques et préparer des rapports.

Skills

Advanced English communication skills

Intermediate Spanish skills

Time management

Organization skills

Decision-making abilities

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Excel

PowerPoint

Job description

Long-term employment with opportunities for growth
We offer excellent benefits including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
- Tuition & Certification Reimbursement
- Paid Time Off – (15 Days; prorated before 1st year)
- Parental Leave
- Paid holidays

Position Summary:

This position provides support through administrative and clerical duties for the assigned department. Tasks are carried out under close supervision, and the individual must perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

Supervision:

Receives direct supervision from HR Assistant Manager and functional supervision from Safety Supervisor. Does not supervise others.

Geographic Region:

Applicants outside the specified region will not be considered.

Qualifications:

Required:
- Minimum of two (2) years of administrative experience
- Advanced English communication skills (reading, writing, speaking)
- Intermediate Spanish skills
- Effective, professional, friendly communication
- Intermediate computer skills (Microsoft Outlook, Excel, PowerPoint)
- Excellent time management and organization skills
- Ability to prioritize, multi-task, and work independently
- Strong decision-making abilities
- Ability to establish effective relationships
- Flexibility to work extended hours, holidays, and weekends

Preferred:
- Experience with DOT, FRA, OSHA, USCG, CBP regulations, HAZMAT, Workers' Compensation, Ergonomics
- High School diploma or equivalent

Responsibilities:

Primary:
- Answering and directing calls, handling administrative requests
- Scheduling appointments and meetings, taking minutes
- Managing digital records and preparing reports
- Supporting visitors and acting as liaison with vendors and officials
- Maintaining a safe and clean work environment
- Supporting other departments as needed
- Performing additional tasks as assigned

Physical & Safety Requirements:

Includes typical office activities, occasional outdoor work, and physical tasks such as lifting up to 20 pounds. Must adhere to safety policies, report hazards, and wear PPE as required.

Conditions:

Primarily indoor office environment; occasional outdoor or warehouse work with environmental exposure. Noise level is usually low to moderate.

Disclaimer:

We are an Equal Opportunity Employer. Accommodations are available for applicants with disabilities. Duties are illustrative and may change as needed. This description does not constitute a contract.