Bilingual Administrative Assistant Floater

Decker Jones, P.C.; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in Houston is seeking an Administrative Support professional to provide essential clerical duties within the assigned department. This long-term position offers growth opportunities, various benefits including health insurance and a retirement plan. Strong communication skills and administrative experience are crucial for success in this role.

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance

Tuition & Certification Reimbursement

Paid Time Off

Parental Leave

Paid holidays

Qualifications

• Minimum of two years administrative experience required.
• Advanced communication skills in English and intermediate in Spanish.
• Ability to multitask and manage time effectively.

Responsibilities

• Answering and directing calls, handling requests from management.
• Scheduling meetings and taking detailed minutes.
• Managing digital records and supporting departmental needs.

Skills

Communication

Time Management

Organizational Skills

Decision Making

Bilingual (English/Spanish)

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Long-term employment with opportunities for growth
We offer excellent benefits including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
- Tuition & Certification Reimbursement
- Paid Time Off – (15 Days; prorated before 1st year)
- Parental Leave
- Paid holidays

Position Summary:

This position is responsible for providing support in the performance of various administrative and clerical duties for the assigned department. Tasks should be carried out under close supervision. To succeed, the individual must perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities needed. Reasonable accommodations may be made for individuals with disabilities.

Supervision:

Receives direct supervision from the HR Assistant Manager and functional supervision from the Safety Supervisor as needed. Does not supervise others.

Geographic Region:

Applicants outside the specified region will not be considered.

Qualifications:

Required:

• Minimum of two (2) years of administrative experience.
• Advanced communication skills in English (read, write, speak).
• Intermediate communication skills in Spanish (read, write, speak).
• Effective, professional, and friendly communication in a business environment.
• Intermediate computer skills (Microsoft Outlook, Excel, PowerPoint, etc.).
• Excellent time management and organizational skills.
• Ability to prioritize, multi-task, and work independently.
• Strong decision-making skills.
• Ability to establish and maintain effective relationships with vendors and colleagues.
• Flexibility to work extended hours, holidays, and weekends as needed.

Preferred:

• Experience with DOT, FRA, OSHA, USCG, CBP regulations, HAZMAT, Workers' Compensation, Ergonomics.
• High School diploma or equivalent.

Responsibilities:

Primary duties include:

• Answering and directing calls, handling administrative requests, and queries from supervisors and managers.
• Scheduling appointments, meetings, and taking detailed minutes, including safety meetings.
• Managing digital records, invoices, employee files, inspections, and logs.
• Assisting in preparing reports related to fire suppression, environmental, claims, audits, and facilities.
• Supporting visitors and acting as a point of contact for vendors and officials.
• Maintaining a clean and safe work environment.
• Supporting other departments as needed.
• Performing additional tasks as assigned.

Physical and Safety Requirements:

Must be able to perform physical tasks, including lifting up to 20 pounds, and adhere to safety protocols, including PPE usage and hazard reporting.

Work Conditions:

Primarily indoor office work, with occasional outdoor or warehouse environment exposure. Noise levels are usually low to moderate.

Disclaimer:

We are an Equal Opportunity Employer. Qualified applicants will be considered without regard to protected characteristics. Reasonable accommodations are available for applicants with disabilities.