Bilingual Administrative Assistant Floater

American Society of Safety Professionals; Houston (TX); On-site; USD 38,000 - 55,000; Full time

Job summary

The American Society of Safety Professionals is seeking an Administrative Support position in Houston. The role involves providing essential administrative help under close supervision, managing schedules, and maintaining effective communication with vendors and colleagues. The candidate must demonstrate strong organizational skills and uphold high standards in a professional environment.

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance

Tuition & Certification Reimbursement

Paid Time Off – (15 Days; prorated before 1st year)

Parental Leave

Paid holidays

Qualifications

• Minimum of two years of administrative experience required.
• Advanced English and intermediate Spanish skills essential.
• Effective communication and strong organizational abilities needed.

Responsibilities

• Answer and direct phone calls and handle administrative requests.
• Organize schedules, manage records, and assist in report preparation.
• Support visitors and vendors while maintaining a clean work environment.

Skills

Advanced English communication

Intermediate Spanish communication

Time management

Organizational skills

Decision-making abilities

Effective communication

Flexibility

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Long-term employment with opportunities for growth
We offer excellent benefits including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
- Tuition & Certification Reimbursement
- Paid Time Off – (15 Days; prorated before 1st year)
- Parental Leave
- Paid holidays

Position Summary:

This position is responsible for providing support in the performance of various administrative and clerical duties for the assigned department. Tasks should be carried out under close supervision. Candidates must perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities needed. Reasonable accommodations may be made for individuals with disabilities.

Supervision:

Receives direct supervision from the HR Assistant Manager and functional supervision from the Safety Supervisor as needed. Does not exercise supervision over others.

Geographic Region:

Applicants outside the specified geographic region will not be considered.

Qualifications:

Required:

• Minimum of two (2) years of administrative experience
• Advanced English communication skills (reading, writing, speaking)
• Intermediate Spanish communication skills (reading, writing, speaking)
• Effective, professional, and friendly communication in a business environment
• Intermediate computer skills (Microsoft Outlook, Excel, PowerPoint, etc.)
• Excellent time management and organizational skills
• Ability to prioritize, multi-task, and work independently with limited supervision
• Strong decision-making abilities
• Ability to establish and maintain effective working relationships with vendors and colleagues
• Flexible schedule, including extended hours, holidays, and weekends as needed

Preferred:

• Experience with DOT, FRA, OSHA, USCG, CBP regulations, HAZMAT, Workers' Compensation, Ergonomics
• High School diploma or equivalent

Responsibilities:

Primary:

• Answering and directing phone calls, handling administrative requests, and queries from supervisors and managers
• Organizing and scheduling appointments, meetings, and taking detailed minutes
• Managing digital records of invoices, employee files, inspections, and logs
• Assisting in preparing reports for safety, environmental, claims, audits, and facility management
• Supporting visitors and acting as a point of contact for vendors and officials
• Maintaining a clean and safe work environment
• Supporting other departments as needed
• Performing other related tasks as assigned

Physical and Safety Requirements:

Includes typical office activities, occasional outdoor work, and safety protocols such as PPE, hazard reporting, and safety training participation.

Conditions:

Primarily indoor office work with occasional outdoor or warehouse environment exposure, varying environmental conditions, and noise levels.

Disclaimer:

We are an Equal Opportunity Employer. Qualified applicants will be considered without regard to protected characteristics. Reasonable accommodations are available for applicants with disabilities. This job description is subject to change.