Bilingual Administrative Assistant

swipejobs; Cypress (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

swipejobs is seeking a detail-oriented Facilities Administrative Assistant to support the facilities team in Cypress, Texas. You will handle clerical tasks, maintain maintenance records, and coordinate with vendors to keep operations running smoothly.

The role requires strong Excel skills, excellent organization, and clear communication. Prior experience in facilities, maintenance, or warehouse environments is a plus and you will contribute to accurate reporting and documentation.

Qualifications

• Previous administrative or office experience preferred.
• Strong Excel and computer skills.
• Excellent organization and attention to detail.
• Strong communication and follow-up skills.
• Ability to multitask in a fast-paced manufacturing environment.
• Facilities, maintenance, or warehouse experience is a plus.

Responsibilities

• Provide administrative support to the Facilities team.
• Maintain work orders, maintenance records, and department documentation.
• Enter and update data in Excel and company systems.
• Track maintenance requests, repairs, and preventive maintenance activities.
• Prepare reports, spreadsheets, and other department documents.
• Assist with scheduling maintenance activities and coordinating with vendors.
• Maintain organized files and ensure records are accurate and up to date.
• Communicate with Facilities, Maintenance, and other departments as needed.
• Support daily office and administrative tasks for the Facilities team.

Skills

Administrative experience

Excel skills

Organization

Communication

Multitasking

Facilities/maintenance experience

Education

Tools

Excel

Job description

• Provide administrative support to the Facilities team.
• Maintain work orders, maintenance records, and department documentation.
• Enter and update data in Excel and company systems.
• Track maintenance requests, repairs, and preventive maintenance activities.
• Prepare reports, spreadsheets, and other department documents.
• Assist with scheduling maintenance activities and coordinating with vendors.
• Maintain organized files and ensure records are accurate and up to date.
• Communicate with Facilities, Maintenance, and other departments as needed.
• Support daily office and administrative tasks for the Facilities team.

Requirements

• Previous administrative or office experience preferred.
• Strong Excel and computer skills.
• Excellent organization and attention to detail.
• Strong communication and follow-up skills.
• Ability to multitask in a fast-paced manufacturing environment.
• Facilities, maintenance, or warehouse experience is a plus.