Bilingual Admin Assistant

Felix Construction; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

ESOP (employee ownership) program

Discretionary annual bonus

401k with 6% employer match

Rich benefits package

PTO

Job summary

Felix Construction in Phoenix, AZ, seeks a bilingual Office Administrator to be the heartbeat of our headquarters. You’ll greet visitors, manage calls in English and Spanish, and support daily operations in a fast-paced construction environment.

With 2+ years of administrative experience, you’ll coordinate scheduling, supplies, travel, and office services while backing a major expansion. You’ll thrive in a collaborative, ownership‑driven team that values reliability and proactive problem solving.

Qualifications

• 2+ years administrative experience, preferably in heavy construction or engineering.
• Bilingual in Spanish required.
• Strong communication skills, both verbal and written.
• Valid driver’s license and clean driving record.

Responsibilities

• Greet visitors and be the main contact for walk-in English- and Spanish-speaking job applicants.
• Answer and direct phone calls in both English and Spanish, taking messages and providing information as needed.
• Order supplies and coordinate with vendors for office maintenance.
• Drive to Mesa for embroidery orders and occasional errands; maintain a clean driving record.
• Order lunch and book space for meetings and teambuilding activities.
• Assist with scheduling and coordinating appointments, meetings, and travel arrangements.
• Maintain office supplies inventory and stock the breakroom.
• Provide data entry and tracking assistance; ensure office equipment functions properly.

Skills

Bilingual in Spanish

Administrative experience

Communication skills

Microsoft Outlook

Excel

Word

Tools

PowerPoint

Adobe Acrobat

Bluebeam

Job description

Felix Construction has been building critical water and wastewater infrastructure since 1987, proudly serving the Phoenix and Dallas markets. We’ve kept the close, family-owned feel of our early days while earning the reputation and recognition of a leading general contractor.

Our projects are local, so you don’t live out of a suitcase — you live your life. This commitment to our team and values has earned us recognition as the #1 Top Workplace in Arizona and the #2 Top Workplace in the USA for midsize business in construction from USA Today/ AZcentral.com.

And here’s what truly sets us apart: Felix is the only General Contractor in Arizona with in-house General Contracting, Electrical, and Industrial Controls UL508A-certified panel shop—all under one roof. We’ve grown into a $200M company with 400+ employee-owners by keeping it simple: work hard, work safe, and do it right.

We Build What Matters.

At Felix Construction Company, we don’t just build critical infrastructure—we build community, culture, and connection. As our Bilingual Office Administratoryou’ll be the heartbeat of our headquarters, the first face people see, and the go-to resource for both employees and visitors. This isnot your average front desk role—it’s a dynamic, bilingual position that blends hospitality, logistics, and operational excellence.

Why This Role Matters

This position ismission-critical. You’ll be thefirst impressionfor job applicants, clients, and partners, and thecentral hubfor internal coordination. From managing office aesthetics to supporting company-wide initiatives, your work will directly impact our team’s productivity, morale, and growth. With a majorbuilding expansionunderway, your ability to anticipate needs and connect the dots across departments will be more valuable than ever.

What You’ll Do

• Greet visitors and make them feel welcome. You are the main point of contact for walk-in English- and Spanish-speaking job applicants.
• Answer and direct phone calls in both English and Spanish, taking messages and providing information as needed.
• Order supplies and coordinate with vendors for office maintenance such as cleaning services or equipment repairs. This role has ownership of the appearance and functionality of the building.
• Drive to Mesa for embroidery orders and other occasional errands; maintain a clean driving record.
• Order lunch and book space for meetings and teambuilding activities.
• Assist with scheduling and coordinating appointments, meetings, and travel arrangements for team members or employment candidates.
• Maintain office supplies inventory, stock the breakroom, and order other materials when necessary.
• Maintain coffee machine, load and unload dishwasher, and occasionally assist with light office cleaning tasks.
• Manage incoming and outgoing mail and deliveries in a timely manner.
• Provide data entry and tracking assistance as needed.
• Ensure that all office equipment is functioning properly and arrange for maintenance when needed.
• Support company growth initiatives: with a building expansion breaking ground soon, develop a keen understanding of each department head, their responsibilities, and promptly notify the right person when building needs or department-specific issues arise.
• Willing to jump in to assist other team members with administrative tasks.

Who You Are

• 2+ years administrative experience, preferably in heavy construction or engineering.
• Calm under pressure, responsive, and resourceful.
• Strong communication skills, both verbal and written, with a professional and approachable demeanor.
• Bilingual in Spanish required.
• Valid driver’s license and clean driving record required.
• Comfortable reading and interpreting general business documents to route to appropriate team members.
• General knowledge of construction processes a plus.
• Proficient in Microsoft Outlook, Excel, and Word required; PowerPoint preferred.
• Basic proficiency in Adobe Acrobat or Bluebeam.
• Well organized, collaborative, and proactive.
• Ownership mindset - you follow through and take initiative.
• Legal right to work in the U.S. indefinitely without employer sponsorship.

Why Join Felix Construction

Felix Construction is more than a company—we are an employer and contractor of choice with the leadership and infrastructure to sustainably execute on our growth and deliver on our brand promise. We provide the tools, support, and environment where talented individuals grow while delivering projects communities depend on. Don’t just find a job—build a future with Felix Construction. We offer:

Become an Owner, Not Just an Employee:

As a 100% employee-owned company, our success is your success. Our ESOP program is the foundation of our culture, fostering a unique environment of shared accountability, commitment, and reward.

Discretionary annual bonus program

401k with 6% employer match

Rich benefits package with substantial employer contribution

Generous Time Off Policy (PTO)

8 paid company holidays

Professional development programs, team activities, and organized volunteer initiatives