BILINGUAL-ADA PROGRAM COORDINATOR - Elections

Tarrant County; Texas; On-site; USD 55,000 - 75,000; Full time

Job summary

Tarrant County Elections Department seeks a bilingual ADA program coordinator to ensure compliance with state and federal language access and disability laws. You will develop Spanish or Vietnamese publicity, notices and forms, translate materials, and recruit bilingual election workers.

You will collaborate with community groups, monitor ADA accessibility at polling places, coordinate translation of ballots, and provide training materials to election staff.

Qualifications

• Associate's degree or equivalent.
• Two years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Fluent in English and Spanish or English and Vietnamese, with ability to produce translations.
• Advanced oral and written communication and presentation skills.
• Proficient in spreadsheet, database, and word processing applications.
• Valid TX driver’s license required.

Responsibilities

• Coordinate compliance monitoring for minority language requirements under the Voting Rights Act and state laws.
• Maintain ADA documentation for polling places and ensure ADA compliance.
• Liaise with community groups and language media; recruit bilingual election officials.
• Maintain bilingual workers database; assist election judges in recruitment.
• Develop procedures for translation of ballots, notices, forms, and announcements.
• Provide training materials specific to each election and assist in ballot proofing translations.

Skills

Bilingual English/Spanish or English/V

ADA laws knowledge

Strong communication skills

Spreadsheet proficiency

Database proficiency

Motivate people easily

Education

Associate's degree or equivalent

Tools

Spreadsheet software

Database software

Word processing software

Job description

Summary

Coordinates the Elections Department's bilingual and ADA programs to ensure compliance with state and federal laws regarding covered language minority groups and voters with disabilities. Develops and implements procedures for Spanish or Vietnamese language publicity, notices, announcements, and forms to match those made in English. Identifies appropriate Spanish or Vietnamese language media for notices and announcements and identifies any special informational needs of the Spanish or Vietnamese language community. Recruits election workers who are fluent in English and Spanish or Vietnamese. Assists in Spanish or Vietnamese language translation of ballots and other election information. Acts as liaison with community outreach groups and represents the Department at meetings of community organizations involved in bilingual affairs. Maintains detailed information for ADA accessibility at polling places and works with privately-owned polling facilities to achieve and maintain compliance with ADA requirements. Must have ability to multi-task and work under pressure.

• Monitors compliance and evaluates programs for minority language requirements as established in the Voting Rights Act, Section 203 and applicable state laws. Maintains records of details for outreach programs and bilingual projects.
• Assesses and maintains current documentation regarding ADA functionality in all polling places, orders any supplies to meet ADA requirements, making sure each polling place is in compliance with federal & state regulations.
• Acts as liaison with community outreach groups and Spanish or Vietnamese language media and represents the Elections Administrator in meetings about bilingual affairs and for recruitment of bilingual election officials.
• Maintains database of bilingual workers (precinct information, party affiliation, availability, and entity information). Serves as point of contact for election judges in need of assistance in recruiting bilingual election officials.
• Develops and implements procedures for Spanish or Vietnamese translation of ballots, notices, forms, signs, and announcements.
• Analyses and develops recommendations to provide efficient and effective programs. Develops and maintains a strong working relationship with election officials, community leaders and the media.
• Monitors and identifies trends and patterns regarding problems or areas of concern in each election and prepares reports for staff meetings.
• Maintains comprehensive knowledge and understanding of election laws in order to communicate with the media and the public.
• Acts as resource for questions and complaints from election officials or for problems with polling places, and makes recommendations for solutions to problems and complaints.
• Assists in the development and preparation of training and educational materials, specific to each election.
• Assists in ballot proofing, including verification of Spanish or Vietnamese translations provided by outside sources, to ensure that ballot information is correct.
• Prepares, compiles and organizes correspondence for election officials and polling places.
• Assists in the preparation of compensation for election officials following each election.
• Assists the Elections Coordinator as needed in other work assignments.
• Performs all other related duties as assigned.
• Associate's degree or equivalent.
• Two (2) years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Must be fluent in both English and Spanish or both English and Vietnamese, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Must be able to motivate and relate to people easily.
• Must be proficient in spreadsheet, database, and word processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid TX driver's license required.

Summary

Coordinates the Elections Department's bilingual and ADA programs to ensure compliance with state and federal laws regarding covered language minority groups and voters with disabilities. Develops and implements procedures for Spanish or Vietnamese language publicity, notices, announcements, and forms to match those made in English. Identifies appropriate Spanish or Vietnamese language media for notices and announcements and identifies any special informational needs of the Spanish or Vietnamese language community. Recruits election workers who are fluent in English and Spanish or Vietnamese. Assists in Spanish or Vietnamese language translation of ballots and other election information. Acts as liaison with community outreach groups and represents the Department at meetings of community organizations involved in bilingual affairs. Maintains detailed information for ADA accessibility at polling places and works with privately-owned polling facilities to achieve and maintain compliance with ADA requirements. Must have ability to multi-task and work under pressure.

Essential Duties And Responsibilities

• Monitors compliance and evaluates programs for minority language requirements as established in the Voting Rights Act, Section 203 and applicable state laws. Maintains records of details for outreach programs and bilingual projects.
• Assesses and maintains current documentation regarding ADA functionality in all polling places, orders any supplies to meet ADA requirements, making sure each polling place is in compliance with federal & state regulations.
• Acts as liaison with community outreach groups and Spanish or Vietnamese language media and represents the Elections Administrator in meetings about bilingual affairs and for recruitment of bilingual election officials.
• Maintains database of bilingual workers (precinct information, party affiliation, availability, and entity information). Serves as point of contact for election judges in need of assistance in recruiting bilingual election officials.
• Develops and implements procedures for Spanish or Vietnamese translation of ballots, notices, forms, signs, and announcements.
• Analyses and develops recommendations to provide efficient and effective programs. Develops and maintains a strong working relationship with election officials, community leaders and the media.
• Monitors and identifies trends and patterns regarding problems or areas of concern in each election and prepares reports for staff meetings.
• Maintains comprehensive knowledge and understanding of election laws in order to communicate with the media and the public.
• Acts as resource for questions and complaints from election officials or for problems with polling places, and makes recommendations for solutions to problems and complaints.
• Assists in the development and preparation of training and educational materials, specific to each election.
• Assists in ballot proofing, including verification of Spanish or Vietnamese translations provided by outside sources, to ensure that ballot information is correct.
• Prepares, compiles and organizes correspondence for election officials and polling places.
• Assists in the preparation of compensation for election officials following each election.
• Assists the Elections Coordinator as needed in other work assignments.
• Performs all other related duties as assigned.

Minimum Requirements

• Associate's degree or equivalent.
• Two (2) years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Must be fluent in both English and Spanish or both English and Vietnamese, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Must be able to motivate and relate to people easily.
• Must be proficient in spreadsheet, database, and word processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid TX driver's license required.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull.