BILINGUAL-ADA PROGRAM COORDINATOR - Elections

Tarrant County College; Fort Worth (TX); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Full employee benefits

Wellness program

13 paid holidays

Retirement plan (TCDRS)

Job summary

Tarrant County Elections Department seeks a bilingual coordinator to manage ADA and multilingual outreach. The role involves translating ballots, coordinating bilingual workers, and liaising with community groups to ensure accessibility and compliance with laws.

Ideal candidates will have an associate degree, 2 years in public or media relations, and strong written and oral communications in English plus Spanish or Vietnamese. Must handle multiple tasks under pressure.

Qualifications

• Associate's degree or equivalent.
• Two years of experience in public or media relations or related outreach programs.
• Fluent in English and Spanish or English and Vietnamese, with ability to translate writing.
• Advanced oral and written communication and presentation skills.
• Proficient in spreadsheet, database, and word processing apps.
• Ability to multi-task and work under pressure.

Responsibilities

• Monitor compliance and evaluate programs for minority language requirements.
• Maintain ADA documentation for polling places and ADA compliance.
• Liaise with community outreach groups and media for bilingual affairs.
• Maintain bilingual workers database and recruit bilingual election officials.
• Develop procedures for translating ballots, notices, forms, and announcements.
• Build relationships with election officials and community leaders.
• Monitor trends and prepare reports for staff meetings.
• Communicate election laws to media and public.
• Address questions and complaints from election officials and polling places.

Skills

Bilingual fluency (English + Spanish)

Bilingual fluency (English +Vietnamese

Advanced communication skills

Public relations experience

ADA knowledge

MS Office proficiency

Education

Associate's degree or equivalent

Tools

Spreadsheet

Database

Word processing

Job description

Summary

Coordinates the Elections Department's bilingual and ADA programs to ensure compliance with state and federal laws regarding covered language minority groups and voters with disabilities. Develops and implements procedures for Spanish or Vietnamese language publicity, notices, announcements, and forms to match those made in English. Identifies appropriate Spanish or Vietnamese language media for notices and announcements and identifies any special informational needs of the Spanish or Vietnamese language community. Recruits election workers who are fluent in English and Spanish or Vietnamese. Assists in Spanish or Vietnamese language translation of ballots and other election information. Acts as liaison with community outreach groups and represents the Department at meetings of community organizations involved in bilingual affairs. Maintains detailed information for ADA accessibility at polling places and works with privately-owned polling facilities to achieve and maintain compliance with ADA requirements. Must have ability to multi-task and work under pressure.

• Monitors compliance and evaluates programs for minority language requirements as established in the Voting Rights Act, Section 203 and applicable state laws. Maintains records of details for outreach programs and bilingual projects.
• Assesses and maintains current documentation regarding ADA functionality in all polling places, orders any supplies to meet ADA requirements, making sure each polling place is in compliance with federal & state regulations.
• Acts as liaison with community outreach groups and Spanish or Vietnamese language media and represents the Elections Administrator in meetings about bilingual affairs and for recruitment of bilingual election officials.
• Maintains database of bilingual workers (precinct information, party affiliation, availability, and entity information). Serves as point of contact for election judges in need of assistance in recruiting bilingual election officials.
• Develops and implements procedures for Spanish or Vietnamese translation of ballots, notices, forms, signs, and announcements.
• Analyzes and develops recommendations to provide efficient and effective programs. Develops and maintains a strong working relationship with election officials, community leaders and the media.
• Monitors and identifies trends and patterns regarding problems or areas of concern in each election and prepares reports for staff meetings.
• Maintains comprehensive knowledge and understanding of election laws in order to communicate with the media and the public.
• Acts as resource for questions and complaints from election officials or for problems with polling places, and makes recommendations for solutions to problems and complaints.
• Assists in the development and preparation of training and educational materials, specific to each election.
• Assists in ballot proofing, including verification of Spanish or Vietnamese translations provided by outside sources, to ensure that ballot information is correct.
• Prepares, compiles and organizes correspondence for election officials and polling places.
• Assists in the preparation of compensation for election officials following each election.
• Assists the Elections Coordinator as needed in other work assignments.
• Performs all other related duties as assigned.
• Associate's degree or equivalent.
• Two (2) years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Must be fluent in both English and Spanish or both English and Vietnamese, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Must be able to motivate and relate to people easily.
• Must be proficient in spreadsheet, database, and word processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid TX driver's license required.

Summary

Coordinates the Elections Department's bilingual and ADA programs to ensure compliance with state and federal laws regarding covered language minority groups and voters with disabilities. Develops and implements procedures for Spanish or Vietnamese language publicity, notices, announcements, and forms to match those made in English. Identifies appropriate Spanish or Vietnamese language media for notices and announcements and identifies any special informational needs of the Spanish or Vietnamese language community. Recruits election workers who are fluent in English and Spanish or Vietnamese. Assists in Spanish or Vietnamese language translation of ballots and other election information. Acts as liaison with community outreach groups and represents the Department at meetings of community organizations involved in bilingual affairs. Maintains detailed information for ADA accessibility at polling places and works with privately-owned polling facilities to achieve and maintain compliance with ADA requirements. Must have ability to multi-task and work under pressure.

Essential Duties And Responsibilities

• Monitors compliance and evaluates programs for minority language requirements as established in the Voting Rights Act, Section 203 and applicable state laws. Maintains records of details for outreach programs and bilingual projects.
• Assesses and maintains current documentation regarding ADA functionality in all polling places, orders any supplies to meet ADA requirements, making sure each polling place is in compliance with federal & state regulations.
• Acts as liaison with community outreach groups and Spanish or Vietnamese language media and represents the Elections Administrator in meetings about bilingual affairs and for recruitment of bilingual election officials.
• Maintains database of bilingual workers (precinct information, party affiliation, availability, and entity information). Serves as point of contact for election judges in need of assistance in recruiting bilingual election officials.
• Develops and implements procedures for Spanish or Vietnamese translation of ballots, notices, forms, signs, and announcements.
• Analyzes and develops recommendations to provide efficient and effective programs. Develops and maintains a strong working relationship with election officials, community leaders and the media.
• Monitors and identifies trends and patterns regarding problems or areas of concern in each election and prepares reports for staff meetings.
• Maintains comprehensive knowledge and understanding of election laws in order to communicate with the media and the public.
• Acts as resource for questions and complaints from election officials or for problems with polling places, and makes recommendations for solutions to problems and complaints.
• Assists in the development and preparation of training and educational materials, specific to each election.
• Assists in ballot proofing, including verification of Spanish or Vietnamese translations provided by outside sources, to ensure that ballot information is correct.
• Prepares, compiles and organizes correspondence for election officials and polling places.
• Assists in the preparation of compensation for election officials following each election.
• Assists the Elections Coordinator as needed in other work assignments.
• Performs all other related duties as assigned.
• Associate's degree or equivalent.
• Two (2) years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Must be fluent in both English and Spanish or both English and Vietnamese, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Must be able to motivate and relate to people easily.
• Must be proficient in spreadsheet, database, and word processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid TX driver's license required.

Minimum Requirements

• Associate's degree or equivalent.
• Two (2) years of experience in public or media relations or related outreach programs.
• General knowledge of ADA laws.
• Must be fluent in both English and Spanish or both English and Vietnamese, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Must be able to motivate and relate to people easily.
• Must be proficient in spreadsheet, database, and word processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid TX driver's license required.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].