Election Worker II - Extra Help

County of Santa Clara; California (MO); On-site; USD 25,000 - 36,000; Part time

Job summary

County of Santa Clara in California seeks an Election Materials Assistant under the supervision of the Registrar of Voters staff. You will prepare, verify, and review election materials such as provisional ballots and petitions, and support election functions with accuracy and diligence.

This Extra-Help recruitment is to establish an eligible list for future vacancies. For questions, contact the Registrar of Voters Administration at [phone] and follow all standard procedures.

Qualifications

• High school diploma or equivalent is required.
• Two years of full-time equivalent work experience is expected.

Responsibilities

• Assists with preparing, verifying, and reviewing election materials such as provisional ballots and petitions.
• Supports election functions and performs related tasks as required.
• Maintains and updates records, files, and documentation related to elections.
• Assists with voter education and outreach events.

Job description

Description

Under supervision of permanent Registrar of Voters' staff, to prepare, verify and review election materials, such as provisional ballots and petitions, support election functions, and perform related tasks as required.

Under supervision of permanent Registrar of Voters' staff, to prepare, verify and review election materials, such as provisional ballots and petitions, support election functions, and perform related tasks as required.

This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters.

For any questions regarding the position please contact the Registrar of Voters Administration at [phone].

Typical Tasks

• Assists with recruiting locations for voting locations, training classes, logistics centers, ballot drop-off sites, and other election related locations, including assisting with documentation to determine accessibility and legal compliance;
• Researches, compiles, and distributes reports of election data and information as needed;
• Assists with preparing, verifying, and processing GIS data and other records for voting districts and precincts;
• Maintains office files and records for election workers and volunteers, including those of a confidential nature;
• Recruits and trains Election Volunteers, screens volunteers against Megan's Law database and pursuant to other requirements;
• Advises Election Volunteers on resolutions to possible problems in accordance with procedures;
• Proofreads translations, bilingual official ballots, sample ballot and voter information pamphlet text, department website information, publications, and other election-related voter materials;
• Administers candidate nominations, measures, and campaign finance filings, including preparation and maintenance of records;
• Updates voter registration records based on information from statewide voter registration database and other governmental agencies;
• Processes requests for voter files;
• Participates in voter education and outreach events;
• Prepares, verifies, and processes Vote by Mail and Provisional Ballots, including review of challenged ballots;
• Prepares, verifies, and processes Petitions, including nominations, initiatives, and recall petitions, and performs second-level petition verifications;
• Issues ballots to qualified voters in person and by mail, including issuance of emergency ballots and other exceptional cases;
• May offer orientation or answer procedural questions;
• May be assigned as a Disaster Service Worker, as required;
• Performs other related duties as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to possession of a high school diploma,

and

Two (2) years of full-time equivalent work experience.

Special Requirements

• Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County driver authorization.

Knowledge Of

• Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports;
• English vocabulary, grammar, spelling, punctuation, and style/format;
• Customer service principles, including the handling of irate and distressed people;
• Computer applications, such as word processing, spreadsheet and/or database;
• Basic mathematics to perform simple calculations and compile statistical reports;
• Telephone procedures and etiquette.

Ability To

• Use discretion in organizing activities and setting priorities;
• Prepare concise reports;
• Exercise considerable judgement, discretion, and interpretive ability in determining the needs of callers and visitors;
• Deal tactfully with members of the public, often under stressful conditions;
• Communicate effectively in providing information and assisting callers and visitors;
• Use a keyboard with moderate speed and a high level of accuracy;
• Interpret and apply specific laws and ordinances, office policies, and procedures;
• Effectively organize activities and prioritize to meet deadlines;
• Operate standard office equipment.

Physical Requirements

• Work irregular hours, including evenings, weekends, and holidays for extended periods of time, and overtime after regular shift hours, many times on short notice, which is mandatory and required during election seasons.