Bilingual Accounting Coordinator (Mandarin/English)

Mornstair Inc; Phoenix (AZ); On-site; USD 43,000 - 47,000; Full time

Job summary

Mornstair Inc. in Phoenix, AZ, is hiring a Full-Time Payroll & Accounting Assistant to support payroll processing, compliance reporting, and records management.

The role handles certified payroll, timekeeping review, AP/GL routines, audits support, and communication with employees and vendors. Fluency in Mandarin and English is required; strong Excel skills are expected.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of accounting, payroll, bookkeeping, or related administrative experience.
• Experience supporting payroll processing or accounting operations.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail, organizational, and time-management skills.
• Ability to maintain confidential financial and employee information.
• Fluency in both Mandarin and English (written and verbal).

Responsibilities

• Prepare and submit certified payroll reports in compliance with Davis-Bacon and prevailing wage requirements.
• Support weekly and biweekly payroll processing, including review of timesheets, hours, pay rates, overtime, and cost allocations.
• Monitor payroll and timekeeping records for accuracy and resolve discrepancies with employees and supervisors.
• Maintain certified payroll and OCIP reporting and compliance documentation.
• Record financial transactions and support general ledger activities, journal entries, and month-end close.
• Assist with bank, credit card, and other account reconciliations.
• Process vendor invoices, support payment activities, and perform three-way matching of purchase orders, invoices, and receiving documentation.
• Research and resolve accounting discrepancies with internal teams and vendors.
• Maintain accurate payroll, accounting, and financial records.
• Prepare routine payroll and accounting reports and supporting documentation.
• Support internal and external audits and other accounting/compliance activities.

Skills

Payroll processing

Accounting operations support

Microsoft Excel

Attention to detail

Confidential information handling

Bilingual Mandarin/English

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP TotalSource

HRIS systems

PointsNorth

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Phoenix, AZ, US

16 days ago Requisition ID: 1052

Salary Range: $31.00 To $34.00 Hourly

Key Responsibilities

Payroll & Compliance

• Prepare and submit certified payroll reports in compliance with Davis-Bacon and applicable prevailing wage requirements.
• Support weekly and biweekly payroll processing, including review of timesheets, hours, pay rates, overtime, and cost allocations.
• Monitor payroll and timekeeping records for accuracy and work with employees and supervisors to resolve discrepancies.
• Maintain required certified payroll and OCIP reporting and compliance documentation.

Accounting Operations

• Record financial transactions and support general ledger activities, journal entries, and month-end close.
• Assist with bank, credit card, and other account reconciliations.
• Process vendor invoices, support payment activities, and perform three-way matching of purchase orders, invoices, and receiving documentation.
• Research and resolve accounting discrepancies in coordination with internal teams and vendors.

Records & Reporting

• Maintain accurate and organized payroll, accounting, and financial records.
• Prepare routine payroll and accounting reports and supporting documentation.
• Support internal and external audits and other accounting or compliance activities as needed.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of accounting, payroll, bookkeeping, or related administrative experience.
• Experience supporting payroll processing or accounting operations.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail, organizational, and time-management skills.
• Ability to maintain confidential financial and employee information.
• Fluency in both Mandarin and English (written and verbal).

Preferred Qualifications

• Experience using ADP TotalSource or other payroll or HRIS systems.
• Experience supporting certified payroll or prevailing wage reporting.
• Familiarity with the Davis-Bacon Act (DBA) and certified payroll requirements.
• Experience with PointsNorth or similar certified payroll reporting software.
• Familiarity with Owner Controlled Insurance Programs (OCIP).
• Experience in construction, engineering, or project-based accounting.