Bil EJ Executive Assistant

Interplace, Inc.; Monrovia (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

A dynamic company located in Monrovia, California is seeking an Executive Sales Manager responsible for compiling and analyzing sales and manufacturing data, maintaining sales order lists, and preparing reports for executive meetings. The role involves reviewing expenditures, coordinating office management services, and assisting in the execution of non-disclosure agreements. Candidates should have experience in data management and be effective in cross-department collaboration.

Responsibilities

• Compile various sales performance data for trend analysis.
• Analyze sales order lists and maintain backlog daily.
• Compile inventory asset data monthly for review.
• Analyze manufacturing performance data for improvement.
• Prepare presentation packages for executive meetings.
• Review monthly expenditures and prepare reports.
• Coordinate contracted services for office management.
• Compile data for various regulatory submittals.
• Collect sales opportunity data from ERP and CRM systems.
• Prepare non-disclosure agreements for customers.
• Review actual expenditures for annual business planning.

Job description

Executive Duties

• Compile various sales performance data required for trend analysis and formation of revenue projection.
• Compile, maintain and analyze sales order list (backlog) on a daily basis in an effort to expedite and maximize monthly, quarterly, and annual sales.
• Compile and maintain inventory asset data on a monthly basis for an executive review and analysis.
• Compile, maintain and analyze various manufacturing performance data for an executive review and decision of appropriate actions for improvement.
• Compile and maintain other business‑related data and databases as business requires.
• Preparation of presentation package incorporating the above‑described data and analysis results for executive and managerial meetings.
• Review monthly expenditures of selected departments and prepare backup detail reports, under specific analytical guidance, for executive justification and corrective actions.
• Coordination and management of contracted services provided by outside providers in the area of office management, facility maintenance, security, and other business matters.
• Compile data and information required for various agency regulatory submittals, such as annual hazardous material inventory report and security / safety equipment maintenance report.
• Collect sales opportunity, performance, and market data from the Company ERP (Enterprise Resource Planning) system and CRM (Customer Relationship Management) database for executive review, analysis, and decision of future actions.
• Preparation, maintenance, and coordination for an execution of NDR (Non‑Disclosure Agreement) with existing and potential customers and business associates.
• Help in review and analysis of actual expenditure, planned activities, requested capital investments in preparation and formation of annual business plan.
• Perform other duties and special projects assigned.

Sales Duties

• Collects data and publishes monthly sales and bookings and shipments by rep and RSM.
• Reviews and edits the monthly rep commission reports.
• Edits, publishes, and updates all price books for five regions.
• Publishes quarterly report on all sales by industry.
• Compiles the annual budgets from the RSMs.
• Manages and publishes all annual rep and RSM’s contracts.
• Organizes the Annual Sales Meeting and the August RSM Meeting.
• Coordinates and establishes international travel documents for employees and manages correspondence and visas for international visitors.
• Primary contact for negotiating hotel contracts.
• Performs other sales duties as assigned.