Bids and Proposals Coordinator

ELOS, an Aventia Company; Hammond (LA); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

The Bids & Proposals Coordinator at ELOS, an Aventia Company, will source procurement opportunities and lead the preparation and submission of winning proposals for RFPs, RFQs, and RFIs. This role requires coordinating cross-functional teams including Principals, Project Managers, and Business Development to deliver compliant, compelling documents on time.

You will guide proposal development, ensure messaging consistency, write executive summaries and supporting volumes, and drive processes from

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 2+ years of coordinating responses to private and government entities of all levels/sizes.
• Proven ability to work across organizations with effective communication, leadership, and project management skills.
• Excellent writing, grammar, and spelling ability.
• Ability to work in a deadline-conscious, results-driven environment.

Responsabilités

• Act as the central point of contact on assigned proposals and statements of qualifications, and lead and guide the work of the Bids and Proposals team.
• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
• Work closely with various stakeholders to complete the formulation of winning strategies and themes and ensure the message is articulated throughout the proposal.
• Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance.
• Solicit management reviews and approvals during proposal development.
• Monitor proposal content to ensure compliance to solicitation requirements, evaluation criteria, and technical requirements.
• Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders.
• Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required.
• Research and gather information to include corporate information, professional services information, and other standard materials.
• Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
• Proposal Writing:Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, technical and management volumes, security volumes, resumes, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition.
• Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise.
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering/science intensive proposals.
• Post-Submittal Activities:Debrief teams after proposal submittal interview team members on successful or unsuccessful strategies and tactics, facilitate a retrospective assessment on proposals, and refine future proposal strategies, processes, templates and training.

Connaissances

Writing & editing

Attention to detail

Project management

Cross-functional collaboration

Formation

Bachelor's degree or equivalent

Description du poste

The Bids & Proposals Coordinator will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Qualifications (RFQs), Requests for Information (RFIs), and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our services. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Principals, Administration, Project Managers, Business Development, Science leads, and other subject matter experts, as needed - and thus, is a highly visible role. The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.Responsibilities of the Coordinator of Bids & Proposals:Act as the central point of contact on assigned proposals and statements of qualifications, and lead and guide the work of the Bids and Proposals teamAnalyze RFQs, RFPs and RFIs to create proposal outlines and development plansDirect proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outlineWork closely with various stakeholders to complete the formulation of winning strategies and themes (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposalFacilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.Solicit management reviews and approvals during proposal developmentMonitor proposal content to ensure compliance to solicitation requirements, evaluation criteria, and technical requirementsMonitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholdersLead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as requiredResearch and gather information to include corporate information, professional services information, and other standard materialsMaintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bidsProposal Writing:Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, technical and management volumes, security volumes, resumes, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value propositionProvide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and conciseStrong aptitude for improving organization, flow, readability, completeness, and clarity of engineering/science intensive proposalsPost-Submittal Activities:Debrief teams after proposal submittalInterview team members on successful or unsuccessful strategies and tactics,Facilitate a retrospective assessment on proposals, and refine future proposal strategies, processes, templates and training.QualificationsBachelor's degree or equivalent relevant experience2+ years of experience in coordinating responses to private and government entities of all levels/sizesProven ability to work across organizations with effective communication, leadership, and project management skillsProven attention to detailExcellent writing, grammar, and spelling abilityExcellent presentation and written/oral communication skillsAbility to work in a deadline-conscious, results-driven environmentBenefits:401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayNo nights